Pediatrics Admin & Scheduling Specialist

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 42,000 - 55,000; Full time

Job summary

The University of Virginia's Department of Pediatrics seeks an Administrative Assistant to support the Division of Gastroenterology with clerical and administrative tasks. This on-site role involves managing complex calendars, coordinating travel, and serving as liaison with faculty and staff.

Ideal candidates will have strong proficiency in Microsoft Office and prior administrative experience is preferred.

Qualifications

• Education: High School Diploma.
• Experience: No experience required for administrative assistant; one-year for intermediate; three-year for senior.

Responsibilities

• Serve as the division's primary administrator for QGenda, managing faculty schedules.
• Build, maintain, and update schedules per guidelines and requirements.
• Coordinate schedule changes and provider availability with accuracy and compliance.
• Serve as primary point of contact for scheduling questions.
• Generate schedule reports and support optimization of scheduling.
• Collaborate with leadership and staff to ensure effective scheduling and continuity.

Education

High School Diploma

Tools

Microsoft Office Suite

Outlook

Excel

Word

PowerPoint

Job description

The University of Virginia's Department of Pediatrics seeks an Administrative Assistant to support the Division of Gastroenterology with clerical and administrative tasks. This on-site role involves managing complex calendars, coordinating travel, and serving as liaison with faculty and staff.

Ideal candidates will have strong proficiency in Microsoft Office and prior administrative experience is preferred.