Pediatrics Admin Specialist II – Clinical Ops

University Of Florida; Gainesville (FL); On-site; USD 55,000 - 58,000; Full time

Job summary

The University of Florida's Department of Pediatrics on the Gainesville campus seeks an Administrative Specialist II to provide advanced administrative support for clinical, research, and academic programs. This role independently handles a broad range of operational, fiscal, human resources, recruitment, and clinical duties while applying university policies with judgment and discretion.

You will coordinate schedules, meetings, travel, and events; prepare agendas and minutes; manage provider

Qualifications

• Bachelor's degree and three years of relevant experience.
• Experience in administrative, fiscal, human resources coordination, and clinical support.
• Proficiency with UF administrative systems (UFGO, myUFL, UF Marketplace, Epic) preferred.

Responsibilities

• Provide advanced administrative support for divisional operations and serve as a primary administrative resource for leadership, faculty, staff, trainees, and stakeholders.
• Coordinate schedules, meetings, conferences, and events; prepare agendas and minutes; manage travel arrangements and reimbursements.
• Maintain confidential files and communications; assist with strategic initiatives and special projects; coordinate activities for divisional leadership.

Skills

Administrative support

Liaison & communication

Scheduling coordination

Policy compliance

Problem solving

Education

Bachelor's degree + 3 years relevant experience

Tools

UFGO

myUFL

UF Marketplace

Epic

Job description

The University of Florida's Department of Pediatrics on the Gainesville campus seeks an Administrative Specialist II to provide advanced administrative support for clinical, research, and academic programs. This role independently handles a broad range of operational, fiscal, human resources, recruitment, and clinical duties while applying university policies with judgment and discretion.

You will coordinate schedules, meetings, travel, and events; prepare agendas and minutes; manage provider