Administrative Assistant – Pediatrics Division (Hybrid)

University of Utah; Utah; On-site; USD 2,759,000 - 4,013,000; Full time

Benefits offered by this job

Excellent health care coverage

Retirement contributions 14.2%

Generous paid leave

11 paid holidays per year

Tuition reduction for employees

Job summary

University of Utah seeks an Administrative Assistant within the Department of Pediatrics at the Spencer F. Eccles School of Medicine. The role provides essential support to division leaders, faculty, and staff, managing files, calendars, travel, and communications across Primary Children’s Hospital sites.

Candidates will handle expense tracking, purchasing, and compliance with policies. Strong MS Office skills, attention to detail, and proactive teamwork are required, with a path through

Qualifications

• 3+ years of related administrative experience.
• Equivalency: 1 year of college equals 1 year related work experience.
• Excellent Microsoft Office and communication skills.

Responsibilities

• Provide administrative support to the division and coordinate communications.
• Manage office tasks, calendars, travel arrangements, and meeting logistics.
• Process payments, reimbursements, campus orders, and purchasing in line with policy.
• Maintain files and ensure compliance with department policies.
• Support recruitment workflows and coordinate candidate visits and documentation.

Skills

Microsoft Office

Communication skills

Attention to detail

Calendar management

Education

Associate’s degree in business or equivalency

Job description

University of Utah seeks an Administrative Assistant within the Department of Pediatrics at the Spencer F. Eccles School of Medicine. The role provides essential support to division leaders, faculty, and staff, managing files, calendars, travel, and communications across Primary Children’s Hospital sites.

Candidates will handle expense tracking, purchasing, and compliance with policies. Strong MS Office skills, attention to detail, and proactive teamwork are required, with a path through