Pediatric Surgery Office & Scheduling Specialist

University of Illinois Chicago; Chicago (IL); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Paid time off

Tuition waivers

Job summary

University of Illinois Chicago is seeking a Medical Office Assistant for the Pediatric Surgery division within the College of Medicine. This on-site role supports administrative and scheduling needs in a fast-paced clinical environment in Chicago, IL.

The successful candidate will handle front-d desk tasks, manage calendars, prepare reports and medical records, and assist with special projects as needed. Illinois residency is required for consideration.

Qualifications

• High School diploma or equivalent required.
• Experience with administrative support in healthcare preferred.
• Strong scheduling and calendar management abilities.
• Excellent organization, communication, and record-keeping skills.

Responsibilities

• Provide administrative support for Pediatric Surgery operations.
• Coordinate complex scheduling for meetings and events.
• Answer and route telephone inquiries and manage front-desk tasks.
• Monitor work queues and Outlook calendars, ensuring timely follow-ups.
• Prepare reports, invoices, and medical records using MS Office.
• Coordinate schedules and notify participants for meetings.

Skills

Administrative support

Scheduling

Phone inquiries handling

Calendar management

MS Office

Documentation/records

Education

High School diploma or equivalent

Tools

Outlook

Word

Excel

Medical records software

Job description

University of Illinois Chicago is seeking a Medical Office Assistant for the Pediatric Surgery division within the College of Medicine. This on-site role supports administrative and scheduling needs in a fast-paced clinical environment in Chicago, IL.

The successful candidate will handle front-d desk tasks, manage calendars, prepare reports and medical records, and assist with special projects as needed. Illinois residency is required for consideration.