Extra Help - Medical Office Assistant - Surgery

UIC; Chicago, Northern (IL, KY); Hybrid; USD 30,000 - 43,000; Part time

Job summary

University of Illinois Chicago is seeking an Extra Help Medical Office Assistant for the Surgery department in Chicago, IL. This temporary on-site role supports front-desk reception, patient scheduling, and records management for up to 900 hours.

The position requires a high school diploma or equivalent and involves data entry, document handling, and routine patient information assistance under supervision.

Qualifications

• High School diploma or equivalent required.

Responsibilities

• Provides front-desk and reception support, including responding to and directing telephone calls, and coordinating inpatient and outpatient appointments in accordance with established procedures.
• Receives, sorts, opens, and distributes incoming mail; sends correspondence and medical records through mail, email, and fax.
• Creates, organizes, updates, and maintains departmental files and records, including patient, financial, and directory records.
• Tracks the location and availability of medical charts and assists with retrieving records as needed.
• Compiles and prepares routine departmental reports.
• Opens new files and maintains existing records, ensuring medical charts, correspondence files, and technical/reference materials remain organized and current.
• Performs data entry into electronic patient-care and administrative systems, including electronic medical records.
• Operates standard office equipment, including copiers and voicemail systems, and utilizes word-processing, spreadsheet, and related software to prepare reports, invoices, financial documents, correspondence, case histories, and medical records.
• Provides patients with routine information and assistance.
• Monitors and replenishes clerical and office supplies by placing orders as necessary.
• Perform other related duties and participate in special projects as assigned.

Education

High School diploma or equivalent

Job description

Extra Help - Medical Office Assistant - Surgery

Chicago, IL, United States

|

1042503

Posted on: 9/22/2026 - Application Deadline: 9/25/2026

Extra Help - Medical Office Assistant - Surgery

This Position is temporary and limited to 900 hours.

Hiring Department: Surgery

Location: Chicago, IL USA

Requisition ID: 1042503

# of Positions: 1

Workplace Type: On-Site

Salary: The rate of pay for this position is $26.47 per hour.

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

The Extra Help Medical Office Assistant is responsible for receptionist duties for all staff, patients and visitors in the Department of Surgery. This is an extra help vacancy that will work under the direct supervision of the Director of Administrative Operations.

Duties & Responsibilities

• Provides front-desk and reception support, including responding to and directing telephone calls, and coordinating inpatient and outpatient appointments in accordance with established procedures.
• Receives, sorts, opens, and distributes incoming mail; sends correspondence and medical records through mail, email, and fax.
• Creates, organizes, updates, and maintains departmental files and records, including patient, financial, and directory records.
• Tracks the location and availability of medical charts and assists with retrieving records as needed.
• Compiles and prepares routine departmental reports.
• Opens new files and maintains existing records, ensuring medical charts, correspondence files, and technical/reference materials remain organized and current.
• Performs data entry into electronic patient-care and administrative systems, including electronic medical records.
• Operates standard office equipment, including copiers and voicemail systems, and utilizes word-processing, spreadsheet, and related software to prepare reports, invoices, financial documents, correspondence, case histories, and medical records.
• Provides patients with routine information and assistance.
• Monitors and replenishes clerical and office supplies by placing orders as necessary.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications

• High School diploma or equivalent.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.