Pediatric Rehab Admin Specialist (Part-Time)

150 Shriners Hospitals for Children; St. Louis (MO); On-site; USD 21,000 - 26,000; Part time

Job summary

Shriners Children's St. Louis is seeking a part-time Department Assistant to join our Rehab team. The position offers 20 hours per week and day-shift scheduling.

The role supports Rehab Services through administrative tasks, scheduling, and patient intake, with opportunities to collaborate across departments and improve workflow. Prior experience in outpatient rehabilitation is preferred, bilingual Spanish/English is a plus.

Qualifications

• High School Diploma or GED required.
• Proficient in Microsoft Office.
• Excellent communication and ability to foster a positive work environment.
• Experience with online scheduling and medical records systems.

Responsibilities

• Complete assignments for the Rehab Services department in a timely manner.
• Handle department correspondence, typing, photocopying, filing, and inventory.
• Prepare equipment and paperwork for shipping to outreach clinics.
• Receive and assist patients, families, visitors, and staff professionally.
• Prepare incoming and outgoing mail and manage daily schedules.
• Check in/out rehab patients and maintain schedules.
• Schedule patients in SHCIS for OT/PT, Child Life, and Media Services as needed.
• Input Prosthetic/Orthotic information into Ad-Hoc charting.
• Review Rehab documentation for POC verification status.
• Order supplies for OT/PT, Child Life, and Media Services.
• Submit preauthorization requests to insurers for OT/PT services.
• Process payments to vendors promptly and provide receipts.
• Submit check requests with proper documentation.
• Track monthly budgets against variance reports.
• Maintain databases tracking supplies across departments.

Skills

Microsoft Office

Communication

Scheduling systems

Education

High School Diploma/GED

Job description

Shriners Children's St. Louis is seeking a part-time Department Assistant to join our Rehab team. The position offers 20 hours per week and day-shift scheduling.

The role supports Rehab Services through administrative tasks, scheduling, and patient intake, with opportunities to collaborate across departments and improve workflow. Prior experience in outpatient rehabilitation is preferred, bilingual Spanish/English is a plus.