Pediatric Nephrology Administrative Lead

UT Southwestern Medical Center; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

UT Southwestern Medical Center in Dallas is seeking an Administrative Associate Lead to support and oversee the administrative and business functions of a department, division, or unit. You will work closely with leadership to ensure efficient operations and compliance.

The role emphasizes supervising staff, managing budgets, coordinating recruitment, and streamlining administrative processes while maintaining strong communication across teams.

Qualifications

• 4 years related work experience
• May consider higher education completed in lieu of minimum requirements
• Experience may include supervision and budgeting

Responsibilities

• Relieves supervisor of various internal administrative duties, which require thorough understanding of, and adherence to functions, programs, and policies of unit and university.
• Reviews department policy manuals periodically to update and institute changes as necessary.
• May provide comprehensive administrative support to Chairman, Vice Chairman, Director, Department Manager, or other upper level administrator.
• Monitors and maintains unit's budget; provides input to supervisor; prepares and submits various budgetary reports; assists supervisor with annual budget process.
• May have delegated approval authority for all dollar level expenditures for designated entity; coordinates process for items requiring Chair level approval, and/or has delegated approval authority for these items.
• Coordinates supervisor's schedule; makes travel arrangements, plans meeting itineraries, etc. for supervisor or outside visitors.
• Coordinates details of faculty and staff recruitment for division.
• As directed by supervisor or unit head, initiates personnel action documents, including appointment, termination, and/or salary/title changes.
• Coordinates appointment process for foreign nationals.
• Pre screens staff applicants; coordinates interview process for supervisor and/or unit head.
• Conducts department/division orientation for administrative and technical staff and training of administrative staff.
• Coordinates scheduling and use of department/division facilities and assets, including making arrangements for moves and/or renovations, maintaining accurate space records, recommending and/or approving purchase of equipment and furniture, and maintaining inventory file

Skills

Supervisory experience

Time management

Communication skills

Budget tracking

Recruitment coordination

Education

High School Diploma

Higher education welcomed

Job description

UT Southwestern Medical Center in Dallas is seeking an Administrative Associate Lead to support and oversee the administrative and business functions of a department, division, or unit. You will work closely with leadership to ensure efficient operations and compliance.

The role emphasizes supervising staff, managing budgets, coordinating recruitment, and streamlining administrative processes while maintaining strong communication across teams.