Lead Administrative Associate, Pediatric Nephrology

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

UT Southwestern Medical Center in Dallas, TX seeks an Administrative Associate Lead to support and oversee the administrative and business functions of a department, division, or unit. You will work with the Division Chief to ensure efficient operations and compliance, supervising staff and coordinating workload.

The role includes leading recruitment activities, ensuring accurate timekeeping, budget reconciliation, and coordinating divisional events.

Qualifications

• Education: High School Diploma.
• Experience: 4 years related work experience; higher education may substitute.
• Administrative experience with staff supervision and budgeting is preferred.

Responsibilities

• Relieves supervisor of internal administrative duties and ensures adherence to unit policies.
• Manages budget inputs and prepares budget reports; may have delegated approval for expenditures.
• Coordinates scheduling, travel, and meetings for the supervisor and department.
• Oversees recruitment processes for division staff and onboarding of new personnel.
• Maintains facilities, space records, and inventory; coordinates purchases of equipment and furniture.
• Monitors leave transactions and interprets policies; supports special projects and publications.

Education

High School Diploma

Job description

UT Southwestern Medical Center in Dallas, TX seeks an Administrative Associate Lead to support and oversee the administrative and business functions of a department, division, or unit. You will work with the Division Chief to ensure efficient operations and compliance, supervising staff and coordinating workload.

The role includes leading recruitment activities, ensuring accurate timekeeping, budget reconciliation, and coordinating divisional events.