Pediatric Divisions Admin & Operations Lead

University of Iowa; Iowa City (IA); On-site; USD 60,000 - 75,000; Full time

Job summary

University of Iowa in Iowa City is seeking an Administrative Services Specialist to coordinate divisional operations, HR activities, and financial oversight for the Divisions of Pediatric Gastroenterology and Infectious Diseases.

You will partner with Division Directors and Department Administration to monitor performance, support onboarding, and ensure compliance with university policies, while serving as the primary liaison between divisions and leadership. This is a full-time on-campus role.

Qualifications

• A bachelor’s degree or an equivalent combination of education and experience is required.
• 1-3 years of related administrative support experience is required.
• Excellent written and verbal communication skills are required.
• Proficiency in MS Word, Excel, PowerPoint and Outlook is expected.

Responsibilities

• Coordinate daily divisional operations across clinical programs and locations.
• Collaborate with Division Directors and Department Administration to implement clinical operations and service improvements.
• Monitor schedules, templates, outreach activities, and operational metrics; prepare reports.
• Coordinate faculty and trainee recruitment, onboarding, and workforce planning.
• Support divisional purchasing, financial activities, and expense management.
• Serve as the primary administrative contact between divisions and department leadership.

Skills

Excellent written and verbal

MS Word

Excel

PowerPoint

Outlook

Education

Bachelor’s degree or equivalent combination of education and experience

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

University of Iowa in Iowa City is seeking an Administrative Services Specialist to coordinate divisional operations, HR activities, and financial oversight for the Divisions of Pediatric Gastroenterology and Infectious Diseases.

You will partner with Division Directors and Department Administration to monitor performance, support onboarding, and ensure compliance with university policies, while serving as the primary liaison between divisions and leadership. This is a full-time on-campus role.