Admin Services Coordinator - Pediatric Education

The University of Iowa; Iowa City (IA); Hybrid; USD 25,000 - 39,000; Part time

Job summary

University of Iowa is seeking an Administrative Services Coordinator (part-time, 50% effort) to support the Division of Pediatric Education and related programs. The role assists the Program Administrator, maintains course websites, tracks evaluations, and coordinates meetings and proctoring tasks within UI Stead Family Children’s Hospital.

The position requires a bachelor’s degree in a healthcare, education, or related field and strong organizational and communication skills.

Qualifications

• Bachelor's degree in healthcare, business administration, education, or a similar discipline; or an equivalent combination of education and experience.
• Demonstrates experience related to healthcare or education program/project management.
• Excellent written and verbal communication and interpersonal skills.
• Proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Excellent organizational skills, time management, and attention to detail.
• Demonstrates ability to work effectively in ambiguous situations and to drive for conflict resolutions in a positive and professional manner.

Responsibilities

• Serves as assistant to Program Administrator and advanced clerkships, which include creating and editing documents, spreadsheets, pulling reports, and attending/setting up student didactics.
• Assists in maintaining course websites in ICON for advanced student rotations.
• Maintains student education information located on the Pediatric SharePoint.
• Tracks student, clerkship, and faculty evaluation completion and report issues to the Program Administrator.
• Provides proctoring support for clerkship examinations, including exam set up, computers, and rooms.
• Maintains resident, fellow, and faculty evaluation database.
• Attends unit, departmental, and Carver College of Medicine meetings with Program Administrator as needed.
• Composes correspondence in response to routine inquiries within established guidelines.
• Set up and coordinate meetings/events including lunch set up and break down as needed for the education program.
• Assists central fellowship program as needed.
• Other duties as assigned.

Skills

Excellent communication

Strong organizational skills

Adaptable in ambiguous situations

Education

Bachelor's degree in healthcare, business administration, education, or similar

Tools

MS Word

MS Excel

PowerPoint

Outlook

Job description

Admin Services Coordinator - Pediatric Education

The UI Stead Family Department of Pediatrics is seeking an Administrative Services Coordinator part-time at 50% effort. The position will provide administrative support for the Division of Pediatric Education for the Medical Student Education Program under general supervision of the Program Administrator. The position will also provide administrative support for the pediatrics central fellowship program and other educational program needs.

Duties to include:

Serves as assistant to Program Administrator and advanced clerkships, which include creating and editing documents, spreadsheets, pulling reports, and attending/setting up student didactics.

Assists in maintaining course websites in ICON for advanced student rotations.

Maintains student education information located on the Pediatric SharePoint.

Tracks student, clerkship, and faculty evaluation completion and report issues to the Program Administrator.

Provides proctoring support for clerkship examinations, including exam set up, computers, and rooms.

Maintains resident, fellow, and faculty evaluation database.

Attends unit, departmental, and Carver College of Medicine meetings with Program Administrator as needed.

Composes correspondence in response to routine inquiries within established guidelines.

Set up and coordinate meetings/events including lunch set up and break down as needed for the education program.

Assists central fellowship program as needed.

Other duties as assigned.

About the Department of Pediatrics:

The Stead Family Department of Pediatrics is a national leader in pediatric medicine. The Department's mission is to provide outstanding care to the children of Iowa and beyond by being a leader in state-of-the-art clinical care to children, performing cutting-edge research to find new treatments and cures for

childhood illnesses and educating the next generation of pediatric health care providers. The Department comprises the medical and research staff of UI Stead Family Children's Hospital. UI Stead Family Children's Hospital is one of the nation's top-ranked pediatric care and research institutions, and Iowa's only comprehensive children's hospital.

Required Qualifications

Bachelor's degree in healthcare, business administration, education, or a similar discipline; or an equivalent combination of education and experience.

Demonstrates experience related to healthcare or education program/project management.

Excellent written and verbal communication and interpersonal skills.

Proficiency in computer software applications (MS Word, Excel, PowerPoint, and Outlook).

Excellent organizational skills, time management, and attention to detail.

Demonstrates ability to work effectively in ambiguous situations and to drive for conflict resolutions in a positive and professional manner.

Highly Desired Qualifications

Demonstrates experience coordinating or managing a medical education program.

Knowledgeable of LCME requirements.

Knowledge of accreditation standards and Family Educational Rights and Privacy Act (FERPA).

Desired Qualifications

Demonstrates experience coordinating or managing a medical education program.

Knowledgeable of LCME requirements.

Knowledge of accreditation standards and Family Educational Rights and Privacy Act (FERPA).

Position and Application Details

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.

This position is not eligible for university sponsorship for employment authorization.

Additional Information

• Appointment Type: Professional and Scientific
• Schedule: Part-time
• Work Modality Options: On Campus, Hybrid within Iowa

Compensation

Contact Information

• Contact Name: Pediatric Human Resources
• Contact Email: [e-mail]

Equal opportunity employer

The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.

Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, [phone] or [e-mail] . For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543 .