Pediatric Administrative & Scheduling Coordinator

RIH Rhode Island Hospital; Rhode Island; On-site; USD 51,000 - 83,000; Full time

Job summary

Brown University Health at Rhode Island Hospital is seeking a Pediatric Administrative Support Coordinator who reports to the Director of Business Affairs and oversees administrative tasks to support pediatric departments. The role includes calendars, travel arrangements, onboarding for medical staff, and coordinating scheduling.

You will liaise with hospital leadership, Brown Medical School, and affiliated entities, maintain confidential records, run reports in Excel and PowerPoint, and assist

Qualifications

• Equivalent to an Associates Degree; typing and computer skills for multiple systems; experience with Microsoft products beyond basic functions; strong organization and prioritization skills; ability to work independently within Brown University Health policies.
• Minimum of two to three years of progressively complex administrative positions within a hospital, outpatient clinic, or academics; base knowledge of general support functions; strong coordination, judgment, and interpersonal skills.

Responsibilities

• Demonstrates understanding of job description, performance expectations, and competency assessment plan.
• Provides academic and administrative support, including calendars, files, travel arrangements; liaison between physician leader and hospital administration, research, clinical practice staff, and affiliated institutions.
• Coordination and communication with clinical practice leaders to ensure continuity of provider’s inpatient and outpatient time.
• Assists with faculty recruitment, scheduling, interviews, travel arrangements, itineraries, and related events.
• Maintains schedules and on-call, clinic, resident, and student calendars; disseminates updated schedules via multiple channels.
• Facilitates physician onboarding, credentialing, and license renewals; follows up on onboarding status.
• Completes system access requests and manages volunteers and visitors with temporary access.
• Collaborates with marketing to update service line content on websites.
• Maintains confidential records, budgets, payroll data, and emergency contacts.
• Orders supplies, processes purchase orders, and tracks expenditures with documentation.

Skills

Typing

Organization

Interpersonal skills

Prioritization

Independent work

Policy knowledge

Education

Associates Degree in related field

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

SharePoint

Microsoft Teams

Job description

Brown University Health at Rhode Island Hospital is seeking a Pediatric Administrative Support Coordinator who reports to the Director of Business Affairs and oversees administrative tasks to support pediatric departments. The role includes calendars, travel arrangements, onboarding for medical staff, and coordinating scheduling.

You will liaise with hospital leadership, Brown Medical School, and affiliated entities, maintain confidential records, run reports in Excel and PowerPoint, and assist