Hospital Administrative Specialist — Data, Payroll & Scheduling

University of California, San Francisco; Oakland (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

UCSF is seeking an Administrative Coordinator to support the PICU, CICU and CTCU units. The role involves payroll administration, onboarding, file upkeep, rounds/meeting coordination, attendance tracking, and minute taking.

You will ensure timely data entry and secure access to the Daily Staffing Board, working with faculty, staff, and external partners. The ideal candidate has 2+ years in inpatient acute care, strong Microsoft Office skills, and a detail-oriented, proactive approach to problem

Qualifications

• Flexibility to orient and work at all UCSF Medical Center locations.
• High school graduation and attention to detail in data entry.
• 2+ years in an inpatient/ acute/ critical care setting.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Independent problem-solving and reporting skills.
• Ability to communicate professionally with staff and clinicians.
• Familiarity with creating, monitoring and auditing reports.
• Ability to balance priorities across multiple supervisors.

Responsibilities

• Perform administrative and data management activities including payroll and onboarding.
• Maintain unit and employee file systems; coordinate rounds and meetings.
• Track attendance, take minutes for unit meetings, ensure data integrity.
• Enter HBS data for PICU, CICU and CTCU; safeguard sensitive information.
• Represent the 4th floor units with faculty, staff and outside partners.

Skills

Data entry

Microsoft Office

Communication

Organizational skills

Problem solving

Attention to detail

Multitasking

Professionalism

Education

High school graduation

Bachelor’s in HR or admin

Tools

Microsoft Office

HBS

Clairvia

Vizient

Job description

UCSF is seeking an Administrative Coordinator to support the PICU, CICU and CTCU units. The role involves payroll administration, onboarding, file upkeep, rounds/meeting coordination, attendance tracking, and minute taking.

You will ensure timely data entry and secure access to the Daily Staffing Board, working with faculty, staff, and external partners. The ideal candidate has 2+ years in inpatient acute care, strong Microsoft Office skills, and a detail-oriented, proactive approach to problem