Administrative Manager

Seven Counties Services; Louisville (KY); Sur place; USD 55 000 - 75 000; Plein temps

Résumé du poste

Seven Counties in Louisville, KY is seeking an experienced Business Administrator to supervise a team of professional staff within the division, overseeing hiring, training and performance evaluations while ensuring continuity of operations.

The role requires strong command of Microsoft Office, 6–8 years of administrative experience and at least 4 years in a supervisory capacity; you will manage division-wide reports, payroll liaison, accounts receivable, and budgeting support.

Qualifications

• Six-to-eight years of administrative experience.
• Four years’ experience supervising others.
• Advanced knowledge of Microsoft Office Suite.

Responsabilités

• Supervises assigned business professional staff within division, including hiring, training, delegating work and evaluating performance.
• Ensures division-wide reports are produced and accurate; resolves discrepancies and provides problem-solving for reporting.
• Maintains and updates division's business systems and processes; coordinates payroll, accounts receivable, billing, and inventory management across sites.

Connaissances

Staff supervision

Hiring and training

Operational reporting

Formation

Associate’s degree in Business or related field

Specialty program in Business/Office Administration (18 months–3 years)

Outils

Microsoft Office Suite

Description du poste

ESSENTIAL JOB FUNCTIONS

Supervises assigned business professional staff members within designated division, including hiring and training, delegating work, evaluating job performance, and assuring continuity/back-up of division's business operations. Maintains division's business systems and processes (e. g., scanning, data entry, billing, daily deposits, scanning, consistent with SCS's standardized business practices; regularly evaluates division's business systems and processes to ensure adherence to SCS's standards; identifies and resolves problems with existing business systems and processes and, as needed, makes recommendations for improving existing systems and processes. Runs, or ensures that others run, miscellaneous division-wide daily, weekly, and monthly reports (e.g., division productivity and caseload) and, upon request, special reports (e.g., no-show, billable services by individual staff); assesses validity of division-wide reports; when reports are inaccurate, engages in problem-solving to correct inaccuracies Ensures that every site within division has functional business systems in place for maintenance and repair of work site and equipment and management of office supply inventory. Ensures that every site within the division has designated liaison to Payroll. Ensures that every site within division has designated liaison to Accounts Receivable, performing various billing functions (e.g., grants, case management) Monitors division's fiscal status and participates in planning/budget development process.

EDUCATION

Completion of specialty program of 18 months'- to -3 years' duration in Business, Office Administration, or a related field. Associate’s degree in business or related field, preferred.

EXPERIENCE

Six-to-eight years' administrative experience, performing administrative or business professional tasks. Four years’ experience supervising others performing similar business professional work.

REQUIREMENTS

Advanced knowledge of Microsoft Office Suite.

COMPANY OR PERSONAL VEHICLE USAGE

Yes

TIME TYPE

Full time

About Seven Counties

Seven Counties is the provider of choice for mental and behavior health services in and around the Louisville Metro. Over 1,400 employees work in 25+ locations throughout Bullitt, Henry, Jefferson, Oldham, Shelby, Spencer and Trimble counties; making sure that the 31,000 people we serve annually have the best chance of living their best lives. At Seven Counties, we give our staff the opportunity to do what they do best with continued training, effective mentoring and competitive salaries and benefits. In an effort to protect our employees, clients and community, we require the COVID and Influenza vaccinations for all employees.