Payroll Technician - Construction

Calista Corporation; Fairbanks (AK); On-site; USD 45,000 - 60,000; Full time

Job summary

Calista Corporation is seeking a Payroll Technician - Construction in Fairbanks, Alaska. This role involves accurate payroll administration for multiple companies, ensuring compliance with state and federal regulations. Ideal candidates will have experience in payroll functions and a solid understanding of accounting principles.

Responsibilities include preparation of payroll reports, handling union contributions, and maintaining payroll records. An Associate’s degree in Accounting or a significant payroll experience is required. Opportunity for professional growth in a supportive environment.

Qualifications

• Must have an Associate’s degree in Accounting or four years of payroll experience.
• Experience in multistate payroll and certified payrolls preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Perform accurate and confidential payroll processing for multiple companies.
• Prepare and submit project certified payroll reports.
• Calculate retro payments and manage 401(k) contributions.

Skills

Payroll functions and laws

Accounting principles

Excel (VLOOKUP, PivotTables)

Strong analytical skills

Organizational skills

Communication skills

Education

Associate’s degree in Accounting

Four years of payroll experience

Tools

Computerized accounting software

Electronic spreadsheet development

Database management

Job description

JOB SUMMARY

The Payroll Technician - Construction is a key member of the payroll team and is jointly responsible for the accurate and timely administration of weekly and bi-weekly payroll processing for multiple companies, which includes certified payroll payroll-related reconciliations.

ESSENTIAL FUNCTIONS

• Responsible for accurate and confidential payroll processing for multiple companies using intermediate-level Excel functions such as VLOOKUP and PivotTables.
• Calculate retro payments and benefit true ups.
• Process data migration and validation between systems, as appropriate.
• Prepare and submit project certified payroll reports.
• Process weekly 401(k) contribution submissions.
• Process and maintain garnishments, union dues, fringes, and voluntary deductions.
• Research payroll-related issues to ensure timely, accurate payroll processing and reporting.
• Prepare monthly union reconciliations, research discrepancies, and prepare payment remittances.
• Prepare quarterly tax reconciliations and payment remittances.
• Prepare and/or file federal and state reports, including W-2 forms.
• Timely completion of audit requests.
• Maintain payroll filing systems.
• Work in a constant state of alertness and a safe manner.
• Perform other duties as directed.

SUPERVISORY FUNCTIONS

This position has no supervisory responsibilities.

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge and experience with payroll functions and laws.
• Knowledge of accounting principles, processes, and terminology; ability to perform related tasks.
• Excellent research, analytical, and technical skills.
• Strong organizational skills.
• Excellent communication skills, both oral and written, to deal effectively with a variety of interpersonal relationships and situations.
• Ability to perform basic math: addition, subtraction, division, multiplication, and finding percentages.
• Ability to read and interpret documents such as correspondence and procedure manuals.
• Ability to organize and perform under multiple deadlines.
• Ability to use a computer and knowledge of standard and specific business applications, such as computerized accounting, e-mail, electronic spreadsheet development, database, and word processing; ability to learn new software applications.
• Ability to suggest improvements to processes.
• Ability to develop and maintain positive working relationships with others.
• Ability to maintain a high level of confidentiality with employee information and communications.
• Ability to work with concentration, accuracy, and attention to detail.
• Ability to work in a team environment.
• Ability to take ongoing educational courses to stay technically current.

MINIMUM QUALIFICATIONS

• Associate’s degree in Accounting with one year of payroll experience; or,
• Minimum of four years of payroll experience.
• Experience working for a construction company, or another Alaska Native Corporation preferred.
• Experience with multistate payroll, certified payrolls, and union reporting preferred.
• Ability to pass a drug, background, reference, and credit check.