Payroll Tax Specialist - Multi-State Compliance & SOX

JLL; Chicago (IL); On-site; USD 67,000 - 82,000; Full time

Benefits offered by this job

401(k) plan with company matching

Medical, Dental & Vision care

Paid parental leave

Paid Time Off & Holidays

Daily Pay

Job summary

JLL is seeking a Payroll Tax Specialist in Chicago, IL to manage US payroll tax operations across federal, state, and local jurisdictions. The role focuses on reconciliations, registrations, and SOX audit documentation, while supporting regulatory compliance and employee experience.

Requirements include a Bachelor's degree in Accounting/Finance and a minimum of 7 years payroll tax experience, with CPP certification preferred and experience with ADP/Workday systems.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field
• Minimum 7 years of payroll experience with in-depth payroll tax emphasis, including multi-state and local tax experience
• Sound knowledge of US labor laws, tax regulations, and compliance requirements

Responsibilities

• Process and reconcile payroll tax reporting for federal, state, and local taxes after each pay cycle, ensuring timely transmission of payroll tax liabilities to ADP
• Manage state and local tax registrations and serve as the primary point of contact for agency notices and correspondence, escalating complex matters as needed
• Respond to employee cases within established SLAs and serve as primary liaison for W4 vendor updates
• Own day-to-day SOX and other audit documentation and testing requirements, partnering with the tax manager on audit strategy and findings
• Process US tax equalization settlements, hypo withholding tax calculations, and taxable non-qualifying moving expenses
• Conduct quality checks on key HR transactions, update SOPs and process maps regularly, and manage stakeholder communications with US process owners
• Lead process training sessions including new hire onboarding, knowledge transfer, and process updates

Skills

Communication skills

MS Office proficiency

Self-starter

Stakeholder management

Education

Bachelor's degree in Accounting/Finance

Tools

ADP Global View

ADP Smart Compliance

Workday

Bloomberg Tax

Job description

JLL is seeking a Payroll Tax Specialist in Chicago, IL to manage US payroll tax operations across federal, state, and local jurisdictions. The role focuses on reconciliations, registrations, and SOX audit documentation, while supporting regulatory compliance and employee experience.

Requirements include a Bachelor's degree in Accounting/Finance and a minimum of 7 years payroll tax experience, with CPP certification preferred and experience with ADP/Workday systems.