Payroll Tax Specialist: Multi-State Compliance Pro

Talentify; Columbia (MD); On-site; USD 43,000 - 46,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Pre‑tax and Roth post‑tax

Life Insurance

Disability insurance

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave

Job summary

Aston Carter is hiring a Payroll Tax Specialist to manage complex federal, state, and local payroll tax filings and compliance activities in Columbia, MD. The role acts as the subject matter expert for payroll tax regulations, supporting year-end processing and agency inquiries.

The position requires strong analytical skills, 4+ years of payroll tax experience, and hands-on multi-state tax knowledge. On-site work, contract-to-hire, with comprehensive benefits and a focus on process improvements.

Qualifications

• 4+ years of payroll tax experience.
• Strong knowledge of payroll processing and payroll tax principles.
• Hands-on experience with multi-state payroll tax compliance and operations.
• Experience managing payroll tax filings, responding to notices, supporting audits, and handling agency communications.
• Solid understanding of federal, state, and local tax regulations related to payroll.
• Strong analytical skills with the ability to interpret complex tax rules and data.
• Clear and professional communication skills for collaborating with internal teams and external agencies.

Responsibilities

• Manage federal, state, and local payroll tax filings and ensure ongoing compliance with applicable regulations.
• Serve as the subject matter expert for payroll tax regulations, reporting requirements, and best practices.
• Research and resolve payroll tax notices, audits, discrepancies, and inquiries from tax agencies.
• Establish, maintain, and update payroll tax accounts and registrations across multiple jurisdictions.
• Support year-end payroll tax processing, including preparation and review of W-2s, W-2Cs, and tax reconciliations.
• Partner with internal teams to identify, investigate, and resolve payroll tax and compliance issues.
• Work directly with state and federal agencies regarding filings, registrations, and payroll tax matters.
• Support payroll tax operations for Financial Management Services (FMS) programs and related services.
• Identify and implement process improvements that increase payroll tax accuracy, efficiency, and compliance.
• Manage payroll tax compliance for Fiscal/Employer Agent (FEA) programs, including Difficulty of Care payments, family caregiver payroll tax exemptions, tax adjustments and refunds, and other specialized payroll tax scenarios.
• Ensure compliance with IRS Notice 2014-7 and other applicable federal and state regulations affecting exempt payments and caregiver payroll programs.
• Contribute to the development and refinement of payroll tax processes and compliance strategies, providing insights based on multi-state payroll tax operations.

Skills

Payroll tax compliance

Multi-state payroll

Tax regulations

W-2 processing

IRS notices handling

Analytical skills

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

ADP

Cyma

Job description

Aston Carter is hiring a Payroll Tax Specialist to manage complex federal, state, and local payroll tax filings and compliance activities in Columbia, MD. The role acts as the subject matter expert for payroll tax regulations, supporting year-end processing and agency inquiries.

The position requires strong analytical skills, 4+ years of payroll tax experience, and hands-on multi-state tax knowledge. On-site work, contract-to-hire, with comprehensive benefits and a focus on process improvements.