Payroll Tax Specialist — Multi-State Compliance Expert

ProPayHR; Evanston (IL); On-site; USD 70,000 - 90,000; Full time

Job summary

ProPay HR in Evanston, IL is seeking a Payroll Tax Specialist to ensure payroll taxes are calculated and filed accurately for clients across multiple states. The role focuses on complex tax matters and timely resolution of issues.

You will review tax notices, maintain tax configurations, and support new client implementations, ensuring compliance with federal, state, and local requirements. Strong analysis and independence are essential.

Qualifications

• Experience in payroll tax, tax compliance, or a closely related payroll function.
• Strong working knowledge of federal, state, and local payroll taxation, including multi-state requirements.
• Familiarity with Forms 941, 940, 944, W-2/W-3, and state withholding and unemployment tax filings.
• Experience researching payroll tax discrepancies and communicating with tax agencies.
• Understanding of taxable wages, tax liabilities, deductions, wage bases, and payroll adjustments.
• Experience with payroll/HRIS platforms such as Paycor or similar systems.
• Ability to independently research and resolve tax issues while managing multiple deadlines and priorities.

Responsibilities

• Review and resolve federal, state, and local payroll tax notices, including filing discrepancies, payments, penalties, and agency account issues.
• Maintain accurate company and employee tax configurations, including withholding jurisdictions, unemployment taxes, tax rates, and deposit schedules.
• Complete state and local withholding and unemployment tax registrations, coordinating directly with tax agencies.
• Manage payroll tax account transitions involving business acquisitions, successorships, and entity changes.
• Review new client implementations to verify tax setups, account registrations, and employee tax jurisdictions.
• Research payroll tax discrepancies involving taxable wages, pre-tax deductions, wage bases, and tax calculations.
• Evaluate the tax impact of payroll corrections, voids, manual checks, and prior-period adjustments, including potential amended filings.
• Reconcile discrepancies between payroll records, quarterly and annual tax filings, payments, and agency records.

Skills

Payroll tax

Multi-state tax

Tax notices

Agency communications

Tools

Paycor

HRIS

Job description

ProPay HR in Evanston, IL is seeking a Payroll Tax Specialist to ensure payroll taxes are calculated and filed accurately for clients across multiple states. The role focuses on complex tax matters and timely resolution of issues.

You will review tax notices, maintain tax configurations, and support new client implementations, ensuring compliance with federal, state, and local requirements. Strong analysis and independence are essential.