Payroll Tax Specialist

Patrick Industries, Inc.; Elkhart (IN); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Vacation

401K Match

Holidays

Health Club

Tuition Reimbursement

Job summary

Patrick Industries, Inc. invites you to join a dedicated team handling payroll tax notices, compliance, and cross-functional coordination across our U.S. portfolio.

The Payroll Tax Specialist partners with Payroll, HR, Accounting and third-party providers to ensure accurate tax filings and timely resolutions. The role emphasizes multi-state tax knowledge, audits, W-2 processing, and improvement of procedures to maintain compliant and efficient payroll tax operations as our company grows through

Qualifications

• Bachelor's degree in Accounting or related field preferred.
• 3+ years of payroll tax experience in a multi-state environment.
• Strong knowledge of federal, state, and local payroll tax regulations.
• Experience handling notices, audits, and agency inquiries.
• Experience with ADP and ERP/payroll platforms.

Responsibilities

• Ensure compliance with federal, state, and local payroll tax regulations across a multi-state, multi-EIN environment.
• Review payroll tax filings, deposits, reconciliations, and reporting activities for accuracy.
• Serve as the primary contact for payroll tax notices, assessments, and agency inquiries.
• Research and resolve payroll tax issues involving filings, payments, withholding, and unemployment taxes.
• Collaborate with federal, state, and local tax agencies to resolve payroll tax matters.
• Work with third-party payroll providers, including ADP, to address filing issues and system concerns.
• Maintain payroll tax registrations, unemployment accounts, tax rates, and jurisdictional records across entities.
• Support acquisitions, new entity setups, and business integrations related to payroll taxes.
• Perform payroll tax account reconciliations and correct discrepancies.
• Assist with year-end processing including W-2 reconciliation and reporting.
• Support audits and compliance reviews and respond to stakeholder requests.
• Develop payroll tax procedures and best practices for consistency and compliance.
• Monitor changes in payroll tax laws and recommend compliant actions.
• Analyze payroll tax data to identify risks and efficiency improvements.
• Serve as payroll tax SME for Payroll, Finance, HR, Accounting, and leadership.

Skills

Payroll tax compliance

Multi-state tax knowledge

Audit & reconciliation

Strong communication

Education

Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or related field

Tools

ADP Payroll Systems

SAP/SuccessFactors

Job description

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Patrick Industries, a publicly traded company headquartered in Elkhart, Indiana, invites you to join a team of dedicated Team Members who are passionate about delivering high-quality products and exceptional customer service. As a leading solutions provider serving a diverse range of markets across the United States, our commitment to innovation, quality, and sustainability has positioned us as a high growth, diversified and empowered Team of more than 10,000! Your adventure awaits!

The Payroll Tax Specialist serves as the primary point of contact for payroll tax notices and agency correspondence, researching issues, coordinating corrective actions, and driving resolution through completion. This role partners closely with Payroll, Human Resources, Accounting, Tax, and third-party payroll providers to ensure payroll tax compliance across Patrick's growing portfolio of business units and acquisitions.

Responsibilities & Duties

• Ensure compliance with federal, state, and local payroll tax regulations across a complex multi-state, multi-EIN environment.


• Review payroll tax filings, deposits, reconciliations, and reporting activities to ensure accuracy and compliance.


• Serve as the primary point of contact for payroll tax notices, assessments, agency correspondence, and compliance inquiries.


• Research, investigate, and resolve payroll tax issues involving tax filings, payments, withholding, unemployment taxes, registrations, and account maintenance.


• Work directly with federal, state, and local tax agencies to resolve payroll tax matters and maintain compliance.


• Partner with third-party payroll providers, including ADP, to address tax filing issues, payment discrepancies, account maintenance, and system-related concerns.


• Maintain payroll tax registrations, unemployment accounts, tax rates, and jurisdictional records across multiple legal entities and states.


• Support payroll tax requirements related to acquisitions, new entity setup, business integrations, and organizational changes.


• Perform payroll tax account reconciliations and identify discrepancies requiring correction or further investigation.


• Support year-end processing activities including W-2 reconciliation, reporting, and related compliance requirements.


• Assist with payroll tax audits, compliance reviews, and requests from internal and external stakeholders.


• Develop and maintain payroll tax procedures, documentation, and best practices that support consistency and compliance across the organization.


• Monitor changes in payroll tax laws and regulations and recommend actions necessary to maintain compliance.


• Analyze payroll tax data and reporting trends to identify risks, process improvements, and opportunities for increased efficiency.


• Serve as a payroll tax subject matter expert for Payroll, Finance, Human Resources, Accounting, and business unit leadership.

Qualifications and Skills

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or related field preferred.


• 3+ years of payroll tax experience in a multi-state environment.


• Strong knowledge of federal, state, and local payroll tax regulations.


• Experience resolving payroll tax notices, audits, assessments, agency inquiries, and tax account issues.


• Experience managing payroll tax compliance across multiple EINs and legal entities.


• Experience working directly with federal, state, and local tax agencies.


• Experience with ADP payroll systems and ADP tax services required.


• Experience with SAP, SuccessFactors, or related ERP/payroll platforms preferred.


• Experience supporting acquisitions, payroll integrations, or organizational changes preferred.


• Experience working for a payroll tax service bureau or outsourced payroll tax provider strongly preferred.


• Strong understanding of payroll tax filings, tax deposits, unemployment taxes, account registrations, and payroll tax compliance requirements.


• Excellent analytical, problem-solving, investigation, and reconciliation skills.


• Strong organizational skills with the ability to manage multiple priorities and deadlines.


• Excellent verbal and written communication skills.


• High attention to detail, personal accountability, and commitment to accuracy.

Benefits Include

• Health, Dental, Vision, Life, Insurances, Paid Vacation, 401K Match, Holidays, Health Club and Tuition Reimbursement

At Patrick Industries, BETTER Together is our commitment to being our best while striving to bring out the best in one another as we join forces Individually, as Teams, with our Business Units, with our Customers, our Communities and within our entire Patrick family.

Business Unit: Patrick Industries Inc Corp