Payroll Tax Specialist

Maxim Healthcare Services, Inc.; Columbia (MD); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Weekly paychecks

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) with company match

Employee discounts

Job summary

Maxim Healthcare in Columbia, Maryland offers a hybrid Payroll Tax Analyst role focused on payroll tax compliance and regulatory adherence. You will analyze regulations, maintain tax tables, and support audits while coordinating with finance teams to resolve discrepancies.

The position provides competitive pay, weekly paychecks, comprehensive benefits, and a 401(k) with company matching. This role emphasizes accuracy and timely reporting in a fast-paced environment.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration or related field.
• 4+ years payroll tax experience or equivalent combination.
• Knowledge of IRS rules for payroll processing and tax exemptions.

Responsibilities

• Analyze new or revised tax regulations and assess financial impact.
• Review tax notices, refunds, and adjust payroll accordingly.
• Maintain local tax codes and payroll tax tables.
• Prepare year-end tax filings and W-2 verifications.
• Collaborate with Payroll Team Leads on system changes and testing.
• Support internal customers and regulatory agencies with inquiries.

Skills

Payroll tax regulations

ADP experience

Microsoft Office

Analytical thinking

Attention to detail

Communication skills

English proficiency

Education

Bachelor's degree in Accounting, Finance, Business Administration

Tools

ADP

Job description

Payroll Tax Analyst

Location: Columbia, Maryland (Hybrid)

Salary Range: $65,000 - $75,000 annually + $5,000 Annual Bonus Potential

The Payroll Tax Analyst is responsible for supporting all payroll tax activities, including compliance with local, state, and federal regulations. The Analyst will focus on regulatory compliance, system functionality compliance, increased efficiencies, and internal customers and regulatory agencies, including researching laws and regulations regarding taxes and payroll withholding procedures. The Payroll Tax Analyst is responsible to support the department.

Why You'll Love This Role:

• Competitive Pay & Weekly Paychecks: Reliable compensation you can count on
• Comprehensive Benefits: Health, dental, vision, and life insurance
• Retirement Planning: 401(k) savings plan with company matching
• Employee Discounts: Access to hundreds of nationwide vendor discounts
• Recognition & Rewards: Be celebrated through our awards and recognition programs
• Career Advancement: Opportunities to grow within a supportive organization
• Training & Mentorship: Benefit from structured onboarding and ongoing development

Essential Duties and Responsibilities:

• Analyzes new or revised tax regulations, interprets the financial impact of the regulations, and develops recommendations that adapt to the changes.
• Reviews and makes determinations on all tax notices and tax refund checks including federal, state, and local.
• Partners with financial teams to resolve escalated discrepancies with payroll accruals, tax payments and receipt of refunds.
• Maintains and sets up local tax codes and payroll tax tables.
• Manage year-end tax functions including preparing state EITC notifications, W-2 verifications, updating all state and Federal tax forms, Federal exemption notifications and W-2 corrections.
• Maintains and forecasts SUI rates for all entities.
• Researches and provides all needed data for all tax inquires and audits, including letters, IRS B notices, and employees inquires.
• Prepare and submit timely and accurate filings based on jurisdiction requirements.
• Prepares multiple worksite reports.
• Partners with Payroll Team Leads to execute testing on system changes and communicate results to stakeholders and IS to ensure proper functionality is delivered.
• Prepare and submit journal entries for accounting tax data.
• Reviews current payroll tax process to ensure efficiencies and compliance.
• Partners with financial teams to resolve discrepancies with tax payments and tracking of expected funds.
• Works closely and cohesively with team members to support the timely and accurate processing of all above listed job duties.
• Cross train as backup for Payroll Specialists.
• Assist with the creation of training materials and procedures for new and updated processes.
• Performs other duties as assigned
• Research appropriate solutions and work with necessary parties, such as Human Resources, HRIS, Benefits and IT team to resolve issues.
• As the subject matter expert (SME), provide answers to payroll tax inquires and resolves all discrepancies as they arise.

Minimum Requirements:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred
• A minimum of 4+ years payroll tax experience or an equivalent combination of education and/or experience is required.
• Comprehensive knowledge of payroll tax regulations, including IRS rules for Fiscal/Employer Agent (FEA) processing, Difficulty of Care payment exemptions (including IRS Notice 2014-7 and applicable Internal Revenue Code sections), family member payroll tax exemptions, and FICA tax refund procedures for exempt payments.
• ADP experience preferred.
• Ability to work in fast paced customer service, deadline-driven environment
• Excellent organizational/time management skills, attention to detail and follow through to any outstanding issues
• Ability to adapt to changing priorities and environments
• Computer proficiency, including Microsoft Office required
• Excellent written and verbal communication skills
• Proficiency in the English language required

Maxim Benefits:

Health and Wellness:

• Medical/Prescription, Dental, Vision, Health Advocacy (company paid if enrolled Medical) and Health Advocate Employee Assistance Program

Retirement and Financial Security:

• Employee Assistance Program, Health Savings Account, 401(k) + Company Match, Profit Sharing, Short and Long Term Disability, Primary Caregiver Leave, Parental Leave, Life and Basic Accidental Death & Dismemberment Insurance, Voluntary Group Life Insurance and Supplemental Accidental Insurance, Hospital Expense Protection Plan, Critical Illness Insurance, Dependent Care Flexible Spending Account, Home and Auto Insurance discounts, Pet Insurance and Legal benefits

Lifestyle Benefits:

• Paid Time Off and Company Paid Holidays, Transportation Benefits, Educational Assistance Program, College Partnership Program and Employee Discount Program

*Benefit eligibility is dependent on employment status.

About Maxim Healthcare

Maxim Healthcare has been making a difference in the lives of our patients, caregivers, employees and communities for more than 30 years. We offer private duty nursing, skilled nursing, physical rehabilitation, companion care, respite care and behavioral care for individuals with chronic and acute illnesses and disabilities. Our commitment to quality customer service, compassionate patient care, and filling critical healthcare needs makes us a trusted partner wherever care is needed.

Maxim Healthcare, Inc. ("Maxim") is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.