Payroll Tax Specialist

Xcel HR Corporation; Bethesda (MD); On-site; USD 60,000 - 80,000; Full time

Job summary

XcelHR is seeking a Payroll Tax Specialist to join our Bethesda, MD team. The role focuses on remitting payroll taxes, handling unemployment taxes, and ensuring tax accounts stay compliant across jurisdictions.

The ideal candidate will have 2–4 years of business experience, PEO exposure, and strong attention to detail with proficiency in MasterTax and MS Office. Join us to support a compliant payroll operation in a dynamic work environment.

Qualifications

• Associates Degree in business or related field desired, or equivalent education and/or related work experience.
• 2-4 years of experience in a business setting, PEO experience and knowledge of payroll processing preferred.

Responsibilities

• Remit payroll tax and filing unemployment and quarterly 941 taxes.
• Reconcile monthly and quarterly Federal, State and Local payroll taxes.
• Review up to 10,000 W-2s for accuracy and assist with W-2 printing.
• Maintain up-to-date knowledge of payroll tax laws in all states.
• Maintain tax logs and accuracy of tax rates for all jurisdictions.
• Assist with inquiries from employees, HR and Accounting and respond to tax notices.

Skills

Interpersonal skills

Verbal & written communication

Attention to detail

Data entry accuracy

Deadline-driven

Teamwork

Confidentiality

Problem-solving

Education

Associate's Degree in business or related field

Tools

MasterTax software

Microsoft Suite

Web-based payroll software

Job description

Job Description

Job Description

Position Overview: We are looking for a Payroll Tax Specialist to join our team in Bethesda, MD. The successful candidate will be responsible for remitting payroll tax, responding to inquiries and ensuring tax accounts are compliant. This person will also apply leadership and tax technical skills to improve the operational and reporting of payroll and unemployment taxes.

Essential Duties:

• Assisting with the reconciliation of monthly and quarterly Federal, State and Local payroll taxes in all jurisdictions.
• Filing unemployment, withholding and quarterly 941 taxes.
• Ability to handle large volumes of online filings, up to 300 returns in a month.
• Review up to 10,000 W-2s for accuracy and assist with W-2 printing.
• Maintaining up-to-date knowledge of payroll tax laws in all states.
• Maintaining and balancing clients’ accounts using MasterTax software.
• Addressing complex tax questions received from employees, HR and Accounting.
• Review, research and respond to tax notices.
• Registering for new tax jurisdictions.
• Maintaining tax logs.
• Maintaining accurate tax rates for all jurisdictions to ensure these are being processed and billed correctly.
• Support Tax and Compliance Manager with other assigned duties and maintaining compliance with state rules and regulations.

Education & Experience:

• Associates Degree in business or related field desired, or equivalent education and/or related work experience.
• 2-4 years of experience in a business setting, PEO experience and knowledge of payroll processing preferred.

Other Knowledge, Skills, and Abilities:

• Strong interpersonal, verbal, and written communication skills.
• Strong attention to detail.
• Ability to communicate clearly and concisely with several departments.
• Consistent and sustained quality in data entry and ability to meet deadlines.
• Ability to work both independently and in a team environment.
• High commitment to professional ethical standards and a diverse workplace.
• Ability to adapt to a fast-paced, continually changing business environment.
• Time management and prioritization skills.
• Proficient in problem-solving/analytical ability.
• Ability to maintain a high level of confidentiality.
• Knowledgeable in web-based payroll software.
• Above average critical thinking skills.
• Ability to evaluate situations and elevate as necessary in order to meet deadlines.
• Proficient with Microsoft Suite.

** XcelHR is an Equal Opportunity Employer Core Values: Integrity, Passion, Respect, Honor, Excellence, Ownership, and Enthusiasm.**

Company Description

At XcelHR, our mission is to help business owners thrive. Our experienced team of professionals is dedicated to being a part of a business owner's toolkit, so they have the time to focus on what they love - their business. We pride ourselves on our service-oriented culture and our commitment to achieving and fulfilling our clients' needs and expectations. We are seeking individuals who desire to excel in a full-service organization.

Company Description

At XcelHR, our mission is to help business owners thrive. Our experienced team of professionals is dedicated to being a part of a business owner's toolkit, so they have the time to focus on what they love - their business. We pride ourselves on our service-oriented culture and our commitment to achieving and fulfilling our clients' needs and expectations. We are seeking individuals who desire to excel in a full-service organization.