Payroll Tax Specialist

Maxim Healthcare; Columbia (MD); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401(k) with company match

Paid time off

Education assistance

Employee discounts

Job summary

Maxim Healthcare is seeking a Payroll Tax Analyst in Columbia, MD (Hybrid) to support all payroll tax activities and regulatory compliance across local, state, and federal levels. The role focuses on efficiency, accuracy, and timely reporting while collaborating with cross‑functional teams to ensure proper tax treatment and system functionality.

The ideal candidate brings at least 4 years of payroll tax experience, a Bachelor’s degree in a related field, ADP experience, and strong communication

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• 4+ years payroll tax experience or equivalent combination of education/experience.
• ADP experience preferred.
• Proficiency in Microsoft Office required.
• Excellent written and verbal communication skills.
• Proficiency in English required.

Responsibilities

• Analyzes new or revised tax regulations and assesses financial impact.
• Reviews tax notices and refund checks at federal, state, and local levels.
• Partners with finance to resolve payroll tax discrepancies.
• Maintains local tax codes and payroll tax tables.
• Prepare and file state and federal tax forms and W-2 verifications.
• Collaborates with Payroll Team Leads to test system changes and communicate results.

Skills

Time management

Attention to detail

Communication skills

Customer service

Deadline-driven

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

ADP

Microsoft Office

Job description

Payroll Tax Analyst

Location: Columbia, Maryland (Hybrid)

Salary Range: $65,000 - $75,000 annually + $5,000 Annual Bonus Potential

The Payroll Tax Analyst is responsible for supporting all payroll tax activities, including compliance with local, state, and federal regulations. The Analyst will focus on regulatory compliance, system functionality compliance, increased efficiencies, and internal customers and regulatory agencies, including researching laws and regulations regarding taxes and payroll withholding procedures. The Payroll Tax Analyst is responsible to support the department.

Essential Duties And Responsibilities

• Analyzes new or revised tax regulations, interprets the financial impact of the regulations, and develops recommendations that adapt to the changes.
• Reviews and makes determinations on all tax notices and tax refund checks including federal, state, and local.
• Partners with financial teams to resolve escalated discrepancies with payroll accruals, tax payments and receipt of refunds.
• Maintains and sets up local tax codes and payroll tax tables.
• Manage year-end tax functions including preparing state EITC notifications, W-2 verifications, updating all state and Federal tax forms, Federal exemption notifications and W-2 corrections.
• Maintains and forecasts SUI rates for all entities.
• Researches and provides all needed data for all tax inquires and audits, including letters, IRS B notices, and employees inquires.
• Prepare and submit timely and accurate filings based on jurisdiction requirements.
• Prepares multiple worksite reports.
• Partners with Payroll Team Leads to execute testing on system changes and communicate results to stakeholders and IS to ensure proper functionality is delivered.
• Prepare and submit journal entries for accounting tax data.
• Reviews current payroll tax process to ensure efficiencies and compliance.
• Partners with financial teams to resolve discrepancies with tax payments and tracking of expected funds.
• Works closely and cohesively with team members to support the timely and accurate processing of all above listed job duties.
• Cross train as backup for Payroll Specialists.
• Assist with the creation of training materials and procedures for new and updated processes.
• Performs other duties as assigned
• Research appropriate solutions and work with necessary parties, such as Human Resources, HRIS, Benefits and IT team to resolve issues.
• As the subject matter expert (SME), provide answers to payroll tax inquires and resolves all discrepancies as they arise.

Minimum Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
• A minimum of 4+ years payroll tax experience or an equivalent combination of education and/or experience is required.
• ADP experience preferred.
• Ability to work in fast paced customer service, deadline-driven environment
• Excellent organizational/time management skills, attention to detail and follow through to any outstanding issues
• Ability to adapt to changing priorities and environments
• Computer proficiency, including Microsoft Office required
• Excellent written and verbal communication skills
• Proficiency in the English language required

Maxim Benefits

Health and Wellness

Medical/Prescription, Dental, Vision, Health Advocacy (company paid if enrolled Medical) and Health Advocate Employee Assistance Program

Retirement And Financial Security

Employee Assistance Program, Health Savings Account, 401(k) + Company Match, Profit Sharing, Short and Long Term Disability, Primary Caregiver Leave, Parental Leave, Life and Basic Accidental Death & Dismemberment Insurance, Voluntary Group Life Insurance and Supplemental Accidental Insurance, Hospital Expense Protection Plan, Critical Illness Insurance, Dependent Care Flexible Spending Account, Home and Auto Insurance discounts, Pet Insurance and Legal benefits

Lifestyle Benefits

Paid Time Off and Company Paid Holidays, Transportation Benefits, Educational Assistance Program, College Partnership Program and Employee Discount Program

• Benefit eligibility is dependent on employment status.

About Maxim Healthcare

Maxim Healthcare has been making a difference in the lives of our patients, caregivers, employees and communities for more than 30 years. We offer private duty nursing, skilled nursing, physical rehabilitation, companion care, respite care and behavioral care for individuals with chronic and acute illnesses and disabilities. Our commitment to quality customer service, compassionate patient care, and filling critical healthcare needs makes us a trusted partner wherever care is needed.

Maxim Healthcare, Inc. (“Maxim”) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.