Payroll Tax Coordinator

Sequoia Consulting; United States; On-site; USD 55,000 - 90,000; Full time

Job summary

Sequoia Consulting in Tempe, Arizona is seeking a Payroll Tax Coordinator to maintain accurate tax payment and filing operations for Sequoia One, our HR outsourcing service for startups. This role supports tax processing across multiple clients and locations, ensuring timely submissions and compliant reporting.

You will handle tax correspondence, assist with tax notices, submit documents to agencies, and help with client location onboarding and quarterly/year-end reporting while collaborating

Qualifications

• 3+ years of client service or administrative experience.
• Experience in a multi-client payroll tax processing setting (PEO/startup) is desirable.
• Attention to detail and organizational skills.
• Excellent analytical, written and verbal communication skills.
• Ability to prioritize workload in a fast-paced environment.
• Experience with PrismHR, MasterTax, ADP SmartCompliance, Salesforce is a plus.
• Bachelor’s degree required.

Responsibilities

• Manage incoming tax correspondence via email, US mail, DocuSign, RightSignature, etc. in a timely manner.
• Support tax notice resolution by uploading documents to cases, routing documents to appropriate internal teams, and properly categorizing these requests.
• Support Payroll Tax Specialists by submitting tax documents to agencies for processing. Interface with various tax agencies to follow up on requests, obtain new account information, and help with different problem resolution activities.
• Support new client location processing and assist with maintaining client payroll tax account information in our systems.
• Assist with compliance related reporting tasks for quarter-end, year-end, and other required frequencies.
• Additional projects and tasks assigned on an as needed basis.

Skills

Client service

Attention to detail

Analytical skills

Communication

Organizational skills

Prioritization

Team player

Excel

Education

Bachelor's degree

Tools

PrismHR

MasterTax

ADP SmartCompliance

Salesforce

Job description

Who We Are:

Sequoia is the strategic partner helping investor-backed companies of all sizes achieve their business goals through smarter people spend. For 24 years, we’ve guided the most innovative employers to navigate growth and get the most out of their global people investment. With our expert advisory team and integrated platform, we help clients drive business impact through their total comp and benefits, improving executive decision making, controlling costs, protecting the business, and elevating the employee experience. Visit Sequoia.com or follow us on LinkedIn to learn more.

This job is located in Tempe, Arizona and you must be able to commute into the office.

What You Get to Do:

The Payroll Tax Coordinator is responsible for maintaining an efficient and accurate tax payment and filing operation. Sequoia One is our newest service offering, providing HR outsourcing to help tech startups grow quickly and safely.

• Manage incoming tax correspondence received via email, US mail, DocuSign, RightSignature, etc. in a timely manner.




• Support tax notice resolution by uploading documents to cases, routing documents to appropriate internal teams, and properly categorizing these requests.




• Support Payroll Tax Specialists by submitting tax documents to agencies for processing. Interface with various tax agencies to follow up on requests, obtain new account information, and help with different problem resolution activities.




• Support new client location processing and assist with maintaining client payroll tax account information in our systems. (PrismHR, MasterTax ADP SmartCompliance, Salesforce, etc.)




• Assist with compliance related reporting tasks for quarter-end, year-end, and other required frequencies.




• Additional projects and tasks assigned on an as needed basis.

What You Bring:

• 3+ years of client service or administrative experience




• Preferred experience in a multi-client payroll tax processing setting PEO, insurance, or start-up experience is highly desirable




• Attention to detail, organized, and thorough with a desire for continuous improvement




• Excellent analytical, organizational, and communication skills




• Ability to prioritize workload and perform in a fast-paced environment




• Strong spread sheeting and analytical skills




• Hands-on, team player who possesses a can-do attitude




• Experience with PrismHR, MasterTax, ADP SmartCompliance, Salesforce is a plus




• Bachelors degree*

Sequoia’s Culture – Our most important asset

• Integrity




• Passion for service




• Innovative




• Growth oriented




• Caring for others




• Promise-centric




• Focused on relationship building

Sequoia provides equal opportunity to all applicants without regard to race, color, creed, religion, citizenship, national origin, age, sex, sexual orientation, gender identity, pregnancy, marital status, military or veteran status, disability, or any other basis prohibited by applicable law.

Compensation & Benefits

Sequoiaprovides competitive compensation including base salary, performance-based bonus programs, and comprehensive benefits package.

Sequoia’s Candidate Privacy Policy

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