Payroll Tax Coordinator

Sequoia; Tempe (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Sequoia is seeking a Payroll Tax Coordinator based in Tempe, AZ, who will maintain accurate tax payment and filing operations for our Sequoia One service. You will manage tax correspondence, support notice resolution, and interface with tax agencies to obtain information and resolve issues.

The role requires 3+ years of client service or admin experience, strong analytical and spreadsheet skills, and the ability to thrive in a fast-paced, collaborative environment onsite in Tempe.

Qualifications

• 3+ years of client service or administrative experience.
• Preferred multi-client payroll tax processing experience (PEO, insurance, startups).
• Attention to detail, organized and thorough with a drive for improvement.
• Excellent analytical, organizational and communication skills.
• Ability to prioritize workload in a fast-paced environment.
• Strong spreadsheet and analytical skills.
• Hands-on, team player with a can-do attitude.
• Experience with PrismHR, MasterTax, ADP SmartCompliance, Salesforce is a plus.

Responsibilities

• Manage incoming tax correspondence via email, mail, and e-signature platforms in a timely manner.
• Support tax notice resolution by routing documents to internal teams and categorizing requests.
• Support Payroll Tax Specialists by submitting tax documents to agencies for processing.
• Interface with tax agencies to follow up, obtain account information, and resolve problems.
• Assist with new client location processing and maintain client payroll tax accounts in systems (PrismHR, MasterTax, ADP SmartCompliance, Salesforce).
• Assist with compliance reporting tasks for quarter-end, year-end, and other frequencies.
• Take on additional projects as assigned.

Skills

Client service

Attention to detail

Analytical skills

Communication skills

Spreadsheet skills

Team player

Prioritization

Payroll tax systems

Job description

This role is based in Tempe, Arizona. You must be able to commute onsite.

What You Get to Do:

The Payroll Tax Coordinator is responsible for maintaining an efficient and accurate tax payment and filing operation. Sequoia One is our newest service offering, providing HR outsourcing to help tech startups grow quickly and safely.

• Manage incoming tax correspondence received via email, US mail, DocuSign, RightSignature, etc. in a timely manner.
• Support tax notice resolution by uploading documents to cases, routing documents to appropriate internal teams, and properly categorizing these requests.
• Support Payroll Tax Specialists by submitting tax documents to agencies for processing.
• Interface with various tax agencies to follow up on requests, obtain new account information, and help with different problem resolution activities.
• Support new client location processing and assist with maintaining client payroll tax account information in our systems. (PrismHR, MasterTax ADP SmartCompliance, Salesforce, etc.)
• Assist with compliance related reporting tasks for quarter-end, year-end, and other required frequencies.
• Additional projects and tasks assigned on an as needed basis.

What You Bring:

• 3+ years of client service or administrative experience
• Preferred experience in a multi-client payroll tax processing setting PEO, insurance, or start-up experience is highly desirable
• Attention to detail, organized, and thorough with a desire for continuous improvement
• Excellent analytical, organizational, and communication skills
• Ability to prioritize workload and perform in a fast-paced environment
• Strong spread sheeting and analytical skills
• Hands-on, team player who possesses a can-do attitude
• Experience with PrismHR, MasterTax, ADP SmartCompliance, Salesforce is a plus