Payroll Tax and Accounting Coordinator

Apex Systems, LLC; Louisville (KY); Remote; USD 28,000 - 32,000; Full time

Benefits offered by this job

401K

HSA

ESPP

EAP

Medical/Dental/Vision

Disability insurance

Job summary

Everforth Apex in Louisville, KY is seeking a detail-oriented Payroll Tax and Accounting Coordinator to support payroll operations, accounting activities, and employment tax compliance across domestic and international markets.

You will balance payrolls using Oracle Cloud Payroll and ADP Celergo, post GL entries, and manage reconciliations to ensure accurate financial reporting and timely tax filings.

Qualifications

• Bachelor's degree in Accounting, Business, Finance, or related discipline (or equivalent experience).
• 1+ years accounting/finance experience in public or private sector.

Responsibilities

• Balance weekly and biweekly payrolls in Oracle/ADP Celergo and resolve discrepancies.
• Post payroll entries to General Ledger accurately and timely.
• Prepare and analyze monthly reconciliations including bank and accrued payroll accounts.
• Record journal entries and investigate variances in reconciliation.
• Manage employee tax setups and withholding changes for new hires and existing staff.
• Support domestic and international payroll tax compliance and system updates.

Skills

Excel data manipulation

Payroll systems

Data analysis

GAAP knowledge

Education

Bachelor's degree in Accounting/Finance

Tools

Oracle Cloud Payroll

ADP Celergo

JD Edwards General Ledger

Microsoft Excel

Job description

## Job Description# Payroll Tax and Accounting CoordinatorApply**Job#: 3057438****Job Description:**Payroll Tax and Accounting Coordinator**Location:** Remote/ Must Work EST HoursRole OverviewAn established organization is seeking a detail-oriented Payroll Tax and Accounting Coordinator to support payroll operations, general accounting activities, and employment tax compliance. This professional will apply generally accepted accounting principles (GAAP) to payroll accounting activities, perform account reconciliations, research payroll discrepancies, and support General Ledger activity. The position collaborates closely with internal departments and external payroll providers to manage both domestic payroll tax requirements and international payroll compliance.Key Responsibilities* Balance weekly and biweekly payrolls using Oracle systems and ADP Celergo, identifying and resolving any discrepancies.* Post accurate and timely payroll-related entries to the General Ledger.* Prepare, analyze, and research monthly account reconciliations, including bank and accrued payroll accounts.* Record necessary journal entries and research any reconciliation variances.* Manage employee tax setup and withholding changes for new hires and existing personnel to ensure compliance.* Implement and support processes associated with new tax jurisdictions and system updates.* Reconcile invoices against daily funding and partner with ADP to resolve variances for audit purposes.* Research and resolve payroll tax inquiries across domestic and international markets.* Complete quarterly and annual payroll tax activities accurately and within established deadlines.* Collaborate effectively with Payroll Processing, IT, Controls, Accounts Payable, and Treasury teams.Required Qualifications**Education:** Bachelor's degree in Accounting, Business, Finance, or a related discipline is preferred. Equivalent professional experience will be considered.**Experience:** 1+ years of accounting or finance experience in a public or private organization.**Technical Skills:** Advanced data extraction and manipulation skills using tools such as Microsoft Excel, including experience working with large data sets.Preferred Qualifications* Experience with Oracle Cloud Payroll, ADP Celergo, and JD Edwards General Ledger systems.* Strong analytical, research, and problem-solving abilities.* Knowledge of domestic and international payroll tax regulations.* Experience supporting multiple payroll cycles or complex jurisdictions. *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.**Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy**Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.**Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.**If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.**UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.***Employee Type:** Contract**Remote:** Yes**Location:** Louisville, KY, US**Job Type:****Date Posted:** October 28, 2026**Pay Range:** $20 - $23 per hour