Payroll Supervisor

Cityofnewyork; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

The City of New York, Department for the Aging, seeks a Payroll Supervisor to oversee payroll staff, ensure accurate and timely salary processing, and maintain internal controls in line with city policies. The role requires coordination with the Office of Human Resources and adherence to deadlines and regulatory standards.

Responsibilities include auditing payroll transactions, managing payments and benefits, and providing customer service to NYC Aging employees.

Qualifications

• A bachelor’s degree with four years of admin/clerical experience and independent decision-making.
• An associate degree with five years of admin/clerical experience, 18 months in supervisory role.
• High school diploma with six years of admin/managerial experience, 18 months in supervisory capacity.

Responsibilities

• Supervise and train payroll staff and monitor daily unit operations.
• Audit payroll and personnel transactions in PMS/NYCAPS to ensure accurate payments.
• Assist Senior Director with oversight of contractual increases and ATG payments.
• Coordinate submission of payroll forms and ensure compliance with deadlines.
• Maintain internal controls and ensure compliance with directives from oversight agencies.
• Serve as Security Officer for NYCAPS, PMS, CHRMS; monitor garnishments.
• Assist employees with ESS functions such as Direct Deposit and Commuter Benefits enrollment.
• Provide high level customer service and investigate payroll discrepancies.
• Perform related assignments and special projects.

Education

Baccalaureate degree + 4 years experience

Associate degree / 60 semester credits + 5 years experience

High school diploma + 6 years experience

Job description

In order to be considered for the position candidates must be a current City Employee and be serving permanently in the title of Administrative Manager or have taken the most recent Administrative Manager civil service exam and be reachable for appointment from the resulting list.

With an overarching mission to eliminate ageism and ensure the dignity and quality of life of approximately 1.8 million older New Yorkers, the NYC Department for the Aging is deeply committed to helping older adults age in their homes and creating a community-care approach that reflects a model age-inclusive city.

The Office of Human Resources (OHR) is responsible for the agency's human capital administration, which includes employment and recruitment, human resources, civil service administration, employee and labor relations, training and professional development, timekeeping & payroll, employee benefit programs, performance management, employee recognition, agency-wide events, and partnering with citywide and oversight agencies to facilitate the agency's workforce management business needs.

The Payroll Supervisor duties and responsibilities will include but not be limited to the following:

• Supervise and train Payroll staff and monitor daily unit operations. Ensure quality assurance and payroll procedures are adhered to and provide resolution for payroll issues to staff as needed while ensuring compliance with established internal and external policies and deadlines.
• Monitor and audit all authorized payroll and personnel transactions in PMS/NYCAPS to ensure accurate and timely payment of salaries and differentials. This includes reviewing personnel actions such as appointments, promotions, title changes, resignations, retirements, and terminations.
• Assist Senior Director with the oversight of contractual increases and additions-to-gross (ATG) payments and the agency's Motor Vehicle and Parking Fringe Benefits procedures.
• Ensure accurate bi-weekly payroll; and coordinate submission of all required payroll forms, including Payroll Certification, one-time payments, stop payments, undistributed checks, and supplementary payroll.
• Administer the review of payroll reports such as the 160, 161, 700, and 320 reports, and ensure all related reports are monitored on a regular basis.
• Direct the managerial lump-sum payment process to ensure accuracy, timely submission to the Comptroller's Office, and timely processing at the agency level.
• Maintain an effective internal control system to ensure compliance with directives, policies, and procedures issued by oversight agencies such as DCAS, OPA, the Comptroller's Office, and Labor Relations.
• Serve as the agency Security Officer for NYCAPS, PMS, and CHRMS; and monitor disbursements and garnishments to ensure compliance with federal and state wage and hour laws.
• Assist NYC Aging employees with ESS functions such as Direct Deposit, the College Savings Program, and Commuter Benefits enrollment.
• Provide a high-level of customer service to NYC Aging employees and investigate payroll discrepancies.
• Perform related assignments and special projects, as deemed necessary.

ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C

1. 1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and ...
2. 2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. 3. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory ca