Payroll Supervisor

Sylvania; Fishers (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Hamilton Southeastern School District is seeking a Payroll Supervisor to lead the payroll function and supervise payroll staff. The role requires training new employees, ensuring accurate wage processing, and coordinating with the CFO and Director of Business.

The ideal candidate will maintain employee records, process payroll on a timely basis, handle tax filings, W-2s, and year-end reporting, while upholding compliance and privacy standards in a collaborative district office environment.

Responsibilities

• Supervise payroll personnel and oversee the entire payroll function.
• Train new employees in the payroll department.
• Evaluate payroll personnel annually.
• Assist CFO and Director of Business in interviewing and hiring payroll staff.
• Record absences, hours worked, and payroll deductions.
• Update payroll records including W-4, WH-4, annuities, and benefits.
• Process payroll and transmit federal/state taxes; mail checks as needed.
• Prepare payroll reports for Directors and accounts staff.
• Report W-2 information and year-end payroll data.
• Maintain payroll files and respond to inquiries.

Job description

Administrator: Cecilie Nunn Director of Business for the Hamilton southeastern School District

JOB DESCRIPTION

Payroll Supervisor

Reports to: Director of Business

PERFORMANCE RESPONSIBILITIES:

Lead Payroll Responsibilities:

• Supervise payroll personnel and oversee the entire payroll function.
• Responsible for the training of new employees in the payroll department.
• Evaluate payroll personnel annually.
• Assist the Chief Financial Officer and Director of Business in the interviewing and hiring of payroll personnel.

Employee Records:

• Record all absences, hours worked, additional addendums, docks, etc.
• Update all employee deductions for annuities, insurance, direct deposit, W-4, WH-4, etc.
• Total and balance employee wages on timecards.
• Update sick days, personal absence and vacation days.
• Input all information from timesheets and software programs into the payroll system.
• Update salary schedule changes and account numbers.
• Update degree level, pay schedule, etc.
• Issue electronic wage agreements and contracts as needed.
• Issue W-2 to all employees.
• Correct all county code changes before first payroll of each year.
• File timesheets, docks, exceptions, etc. into employee files.
• Update all annuities, insurance information, Section 125 participation, retirement deductions with each contract year.
• Maintain all employee hard-copy and software payroll files.
• Answer all payroll inquiries.
• Review and approve new hire documentation in Red Rover and print forms for payroll files.

Checks:

• Run calculations and check all wages, exceptions, absences for accuracy.
• Run payroll.
• Transmit federal and state taxes.
• Send direct deposit file to bank.
• Mail checks as needed.

Reports:

• Payroll report to Director of Business each payroll.
• Balance & process semi-monthly and monthly payments from clearing accounts.
• End of month reports to Accounting Supervisor.
• Report to Teachers Retirement Fund and PERF.
• Submit quarterly report to IDETS for total wages earned.
• Submit Form 941 for Internal Revenue Service.
• Report any contract changes to the Board and TRET.
• Report to Section 125 administration, eligible employees at beginning of year.
• File and report all W-2 information.
• Maintain and provide a monthly report of active employees by employee group.
• Pull reports and documents for audit.

Other:

• Research information for the Chief Financial Officer or Director of Business.
• Perform other duties as assigned by the Chief Financial Officer or Director of Business.

PERSONAL AND PROFESSIONAL RESPONSIBILTIES:

• Nurture a positive relationship with super-ordinates, subordinates and peers.
• Demonstrate respect for super-ordinates, subordinates and peers.
• Support corporation decisions and direction relative to matters of policy and administrative directives. Work as a team player.
• Demonstrate ability to deal with sensitive issues in a tactful and professional manner.
• Address concerns and offer suggestions in an appropriate and confidential manner.