Payroll Agent

TrulyHired; Fort Myers (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

TrulyHired is seeking a Payroll Specialist to serve as the payroll liaison with schools and departments, providing training and guidance on payroll functions. You will assist in administering payroll policies to ensure compliance with board policies, federal laws, and state statutes.

You will validate employee data (hours, status, pay group, FICA, pay frequency, and salary placement) for new hires and changes, while ensuring accurate retirement and schedule updates.

Qualifications

• High School Diploma required.
• 1 year of related field experience.
• Associate's degree preferred.
• 3 years of payroll experience preferred.

Responsibilities

• Serve as Payroll liaison with schools/departments; train administrators on payroll functions.
• Assist in payroll policy administration to meet compliance with policies and laws.
• Validate employee data for new, current, and former employees (hours, status, pay group, FICA, pay frequency, rate).
• Validate salary placement data for new hires and changes.
• Maintain and update retirement status and work schedules as needed.
• Review timesheets and balance semi-monthly payroll; ensure deductions and retirement changes are correct.
• Use PeopleSoft and other programs to perform payroll tasks.
• Maintain confidentiality of payroll data and communicate clearly with stakeholders.

Skills

Oral and written communication

HIPAA knowledge

Public Records knowledge

FERPA knowledge

Spreadsheets

ERP systems

Data privacy regulations

Time management

Problem solving

Education

High School Diploma

Associate's degree (preferred)

Tools

PeopleSoft

Spreadsheet software

Database applications

Job description

Job Description

Qualifications

MINIMUM QUALIFICATIONS:

• High School Diploma
• One (1) year of experience in a related field.

PREFERRED QUALIFICATIONS:

• Associate's degree from an accredited institution.
• Three (3) years of experience in a payroll related field.

Relevant work experience or education may be substituted to satisfy minimum qualifications.

Adopted: 07/21/23

KNOWLEDGE, SKILLS, AND ABILITIES:

• Clear and concise oral and written communication skills; organizational and management skills.
• Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws/regulations related to student and employee privacy, public information, and records retention.
• Knowledge of and experience with industry-standard computer applications, enterprise resource planning systems, and computer applications such as spreadsheets, and database applications.
• Knowledge of pertinent laws, rules, statutes, regulations, policies, and procedures for the functional area of assignment.
• Ability to interact professionally and effectively with diverse customers.
• Ability to work effectively under stress of multiple deadlines, volume of workload, and complex multi-tasking requirements.
• Ability to organize self, prioritize tasks, and maintain a high level of energy in a fast-paced environment to provide efficient and accurate payroll services.
• Ability to analyze problems and develop creative solutions to complex Payroll issues.

Responsibilities

• Serves as the Payroll liaison with schools/departments; provides training and guidance to administrators and other designated personnel regarding payroll functions.
• Assist in the administration of payroll policies and procedures to meet compliance requirements of applicable board policies, collective bargaining agreements, federal laws, state board rules, and Florida statutes.
• Validate the employee data entered by Human Resources, including employee life action data, for new, current, and former employees. This includes but is not limited to standard hours, employee status, pay group, absence management pay group, FICA status, frequency of pay, hourly rate, component of pay for degree supplement, and ESE component.
• Validate salary placement data entered by Human Resources for new employees and employees with assignment change actions.
• Validate, update, and correct employee retirement status. Validate assigned work schedule and update as needed for changes in status, and/or create part-time schedule. Validate and maintain time reporter is active with the correct pay group and effective date.
• Validate advanced and personal time for accuracy based on data entered by Human Resources.
• Validate applicable vacation time, leave without pay, sick and vacation balances upon termination.
• Validate sick and or vacation balances for leave of absence.
• Process employee transfer of sick leave to family members, monitor sick leave transferred in from a prior employer, and adjust balances needed for terminal sick pay pay.
• Update payroll option for any change in pay group.
• Validate supplement information submitted.
• Create online checks as needed.
• Create an employee calculation sheet based on validated information entered by Human Resources in job data.
• Create addl pay entries for all employees with CRG's and add any applicable salary supplements.
• Review and enter time sheet data for the entire school district into Peoplesoft.
• Balance the semi-monthly payroll this includes but is not limited to validating timesheet entries, validation of absences, validation of insurance deductions or flex credits, validation of retirement changes, validation of terminations, and employees transferred to a new location or pay group.
• Utilize the District Enterprise Resource Planning Software (PeopleSoft) and other programs to perform essential Payroll functions.
• Establish and maintain working relationships with all level of current and former district personnel, and outside agencies with frequent interaction through various methods of communication.
• Counsel with employees frequently regarding pay information, articulate accurate interpretation of board policies, collective bargaining agreements, and payroll related policies and procedures.
• Assist payroll leadership team in developing and implementing current and future payroll policies and procedures.
• Assist in the development and maintenance of internal and customer procedure documentation and training of new staff members.
• Maintain confidentiality of employee and department functions.
• Utilize effective oral and written communication skills corresponding with customers, preparing reports and projects, and in dissemination of information.
• Develops and maintains appropriate record-keeping systems.

Adopted: 07/21/23

Additional Job Information

U08, 8 hours, 255 days, $23.31

Compensation may increase based upon relevant education and experience.