Payroll Specialist (Santa Ana, CA)

Robinson Pharma, Inc; Santa Ana (CA); On-site; USD 58,000 - 71,000; Full time

Benefits offered by this job

Competitive Wages

Medical & Dental (company pays 75%)

Discounted Vision

401k - company match up to 3%

Job summary

Robinson Pharma, Inc. is seeking a Payroll Specialist to manage payroll operations using ADP Workforce Now. You will ensure accurate, timely processing for 900+ employees and maintain payroll records to support HR/compliance efforts.

The ideal candidate will have solid knowledge of payroll best practices, federal/state regulations, and multi-state payroll. This is an office-based role with no remote work, offering competitive wages and benefits.

Qualifications

• 2–5 years of payroll experience with hands-on use of ADP Workforce Now.
• Strong understanding of payroll processing, labor laws, and tax regulations.
• Experience with multi-state payroll.

Responsibilities

• Manage all employee data in ADP Workforce Now and ensure data accuracy.
• Process biweekly payroll for 900+ employees using ADP Workforce Now.
• Maintain payroll records including new hires, terminations, wage adjustments, and deductions.
• Review payroll reports for accuracy before submission.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Handle payroll discrepancies and respond to employee inquiries promptly.
• Manage direct deposit, garnishments, tax withholdings, and benefit deductions.
• Collaborate with HR and Finance on audits and reporting.

Skills

Attention to detail

Communication skills

Teamwork

Education

Associate's or Bachelor's degree in Accounting, Human Resources, Business Administration, or related field

Tools

ADP Workforce Now

Microsoft Excel

Job description

We are seeking a detail-oriented and experiencedPayroll Specialist to manage and process payroll operations using ADP Workforce Now. This role is responsible for ensuring accurate and timely payroll processing, maintaining employee payroll records, and supporting HR/payroll compliance efforts. The ideal candidate has strong knowledge of payroll best practices, ADP Workforce Now, and applicable federal and state regulations.ADP Workforce Nowexperience is a plus!

Duties/Responsibilities:

• Manage all employee data in ADP Workforce Now. Ensure date is complete and current. Utilize all ADP workforce now functionality.
• Process biweekly payroll for 900+ employees using ADP Workforce Now.
• Maintain employee payroll records, including new hires, terminations, wage adjustments, and benefit deductions.
• Review and validate payroll reports prior to final submission to ensure accuracy.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Handle payroll discrepancies and resolve employee inquiries in a timely and professional manner.
• Manage direct deposit setup, garnishments, tax withholdings, and benefit deductions.
• Collaborate with HR and Finance departments on payroll-related activities, including audits and reporting.
• Generate and distribute reports for internal management and external auditors.
• Assist with year-end processes, including W-2s and other required filings.
• Stay updated with ADP system updates and payroll regulation changes.
• Maintain ADP workforce now as our data and record resource platform.

Education & Certifications:

• Associate's or Bachelor’s degree in Accounting, Human Resources, Business Administration, or related field preferred.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)isa plus.
• Honesty/Integrity - follow through with company values and provide exceptional quality products.
• Safety Minded - follows and demonstrates awareness of Robinson Pharma’s safety policies and procedures of self and others.
• Teamwork/Cooperation - ability to work well with others in a group and cooperate with others.
• Values Diversity and Ethics - serves with integrity and respect in interacting with different ethnic backgrounds, cultures, languages, and values those differences.

Qualifications:

• 2–5 years of payroll experience, with hands-on use of ADP Workforce Nowis a plus.
• Strong understanding of payroll processing, labor laws, and tax regulations.
• Experience with multi-state payroll preferred.
• Proficient in Microsoft Excel and payroll reporting.
• Strong attention to detail, organizational skills, and ability to handle confidential information.
• Excellent communication and problem-solving skills.

Working Conditions:

• This is an office-based position. Flex or remote work schedule not available.
• May require extended hours during peak payroll periods or year-end processing.

We are seeking a detail-oriented and experiencedPayroll Specialist to manage and process payroll operations using ADP Workforce Now. This role is responsible for ensuring accurate and timely payroll processing, maintaining employee payroll records, and supporting HR/payroll compliance efforts. The ideal candidate has strong knowledge of payroll best practices, ADP Workforce Now, and applicable federal and state regulations.ADP Workforce Nowexperience is a plus!

Duties/Responsibilities:

• Manage all employee data in ADP Workforce Now. Ensure date is complete and current. Utilize all ADP workforce now functionality.
• Process biweekly payroll for 900+ employees using ADP Workforce Now.
• Maintain employee payroll records, including new hires, terminations, wage adjustments, and benefit deductions.
• Review and validate payroll reports prior to final submission to ensure accuracy.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Handle payroll discrepancies and resolve employee inquiries in a timely and professional manner.
• Manage direct deposit setup, garnishments, tax withholdings, and benefit deductions.
• Collaborate with HR and Finance departments on payroll-related activities, including audits and reporting.
• Generate and distribute reports for internal management and external auditors.
• Assist with year-end processes, including W-2s and other required filings.
• Stay updated with ADP system updates and payroll regulation changes.
• Maintain ADP workforce now as our data and record resource platform.

Education & Certifications:

• Associate's or Bachelor’s degree in Accounting, Human Resources, Business Administration, or related field preferred.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)isa plus.
• Honesty/Integrity - follow through with company values and provide exceptional quality products.
• Safety Minded - follows and demonstrates awareness of Robinson Pharma’s safety policies and procedures of self and others.
• Teamwork/Cooperation - ability to work well with others in a group and cooperate with others.
• Values Diversity and Ethics - serves with integrity and respect in interacting with different ethnic backgrounds, cultures, languages, and values those differences.

Qualifications:

• 2–5 years of payroll experience, with hands-on use of ADP Workforce Nowis a plus.
• Strong understanding of payroll processing, labor laws, and tax regulations.
• Experience with multi-state payroll preferred.
• Proficient in Microsoft Excel and payroll reporting.
• Strong attention to detail, organizational skills, and ability to handle confidential information.
• Excellent communication and problem-solving skills.

Working Conditions:

• This is an office-based position. Flex or remote work schedule not available.
• May require extended hours during peak payroll periods or year-end processing.

What We Offer:

• Competitive Wages, starting at $28.00 - $34.00/hour, depending on experience.
• Medical & Dental (company pays 75% of employees' HMO plans)
• Discounted Vision
• 401k - company will match up to 3% of annual salary
• Paid Holidays
• Vacation Days
• Sick Days

Our Human Resources Team will contact applicants who meet the selection criteria and best match the qualifications for an open position, either by phone or email.

If your skills and experience align with our current hiring needs, we will contact you regarding the next steps in the recruitment process.

PLEASE NOTE: Only applicants selected to move forward in the recruitment process will be contacted.
Robinson Pharma is committed to providing equal employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic in accordance with applicable laws. This commitment applies to all aspects of employment, including recruitment, hiring, promotion, compensation, and other terms and conditions of employment. Robinson Pharma also takes affirmative action to support the employment and advancement of minorities, women, individuals with disabilities, and protected veterans.

Robinson Pharma, Inc. may conduct a background check through a third-party vendor as part of the hiring process. Following acceptance of an employment offer, candidates may be required to complete and submit authorization, consent, and release forms for the background investigation. Employment with Robinson Pharma is at-will and may be terminated at any time, with or without cause or notice, by either the employee or the Company, subject to applicable law.

This is a non-management position
This is a full time position