Payroll & HRIS Administrator

Prince Industries LLC; Carol Stream (IL); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision coverage (BCBS

401(k) with employer match

Paid time off & holidays

Tuition reimbursement

PPE reimbursement

Employer-paid life insurance

Short/Long-term disability

Vision insurance

Dental insurance

Job summary

Prince Industries LLC in Carol Stream, IL is seeking a detail-oriented Payroll & HRIS Administrator to own end-to-end payroll and benefits for six locations across multiple states. You will ensure accurate, on-time payroll and compliance with labor laws, including shift differentials and overtime, with hands-on ADP Workforce Now experience.

Responsibilities include administering benefits programs, 401(k), audits, and generating payroll reports for leadership while maintaining data integrity and

Qualifications

• Minimum 5-7 years of high-volume payroll experience, preferably in manufacturing or industrial environments.
• Proficiency in ADP Workforce Now; Next Gen experience a plus; advanced Excel for data reconciliation.
• Bachelor's degree in HR, Accounting, or Finance preferred or equivalent practical experience.
• CPP or FPC certification is a strong plus.
• Strong understanding of multi-state tax jurisdictions, garnishments, and labor laws; high confidentiality.

Responsibilities

• Manage bi-weekly payroll for hourly and salaried employees, including shift differentials, overtime, and bonuses.
• Act as primary administrator for ADP Workforce Now (Next Gen) and maintain data integrity in Time Labor Management system.
• Lead administration of employee health, dental, vision insurance, 401(k), and open enrollment.
• Ensure compliance with federal/state labor laws; lead audits including workers' compensation and 401(k) audits.
• Generate and analyze payroll/HR reports for plant leadership to aid labor cost analysis and budgeting.
• Serve as first point of contact for pay discrepancies, tax withholdings, and benefits inquiries.
• Troubleshoot payroll/benefits software issues and maintain internal controls for audit readiness.
• Administer file feeds between vendors and payroll systems and maintain data integrity across records.

Skills

Attention to detail

Confidentiality

Communication

Analytical thinking

Education

Bachelor's degree in HR, Accounting, or Finance

CPP or FPC certification

Tools

ADP Workforce Now Next Gen

ADP Workforce Now

Microsoft Excel (advanced)

Job description

Job Summary

We are seeking a detail-oriented Payroll & HRIS Administrator to fully own and manage the end-to-end payroll and benefits administration for six locations across multiple states. This role requires an individual who takes complete responsibility for the payroll function – proactively identifying, troubleshooting, and resolving issues independently. The Ideal candidate will ensure our hourly and salaried workforce is paid accurately and on time while maintaining compliance with manufacturing-specific labor regulations, such as shift differentials and overtime rules. The ideal candidate must have recent hands‑on experience withADP Workforce Now.

Key Responsibilities

• Manage bi-weekly payroll for hourly and salaried employees, including complex calculations for shift differentials, overtime, and bonuses.
• Act as the primary administrator for theADP Workforce Now(Next Gen) payroll platform, maintaining the integrity of employee data and utilizing the Time Labor Management (TLM) system.
• Lead the administration of employee health, dental, and vision insurance, 401(k) plans, and annual open enrollment.
• Ensure strict adherence to federal and state labor laws (FLSA, ACA). Lead internal and external audits, including workers' compensation and 401(k) audits.
• Manage the completion and filing of benefits compliance such as Plan Non-Discrimination testing, Form 5500, and Medical Spend Reporting.
• Generate and analyze specialized payroll and HR reports for plant leadership to assist with labor cost analysis and budgeting.
• Serve as the first point of contact for plant employees regarding pay discrepancies, tax withholdings, and benefits inquiries.
• Serve as a subject matter expert in troubleshooting payroll and benefits software issues, ensuring timely resolution and minimal disruption to operation.
• Drive the improvement and ongoing maintenance of internal controls to strengthen accuracy, compliance, and audit readiness.
• Administer file feeds between vendors and payroll systems, including maintaining feed accuracy and auditing payroll data to ensure reliable processing.
• Maintain data integrity across payroll, vendor, and employee records by regularly reviewing, validating, and correcting information as needed.

Required Qualifications

• Minimum 5-7 years of high-volume payroll experience, preferably within a manufacturing or industrial environment.
• Proficiency inpayroll software, specifically ADP Workforce Nowis required. Experience with ADP Workforce Now Next Gen is helpful. Advanced skills inMicrosoft Excel(VLOOKUPs, pivot tables) for data reconciliation.
• Bachelor's degree in Human Resources, Accounting, or Finance preferred; or equivalent practical experience.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a strong plus.
• Strong understanding of multi-state tax jurisdictions, garnishments, and labor laws. High level of confidentiality and professional communication skills.

Physical Job Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to travel as required to support programs across facilities.

Benefits

• Blue Cross Blue Shield Medical insurance (PPO and HDHP with HSA) w/ Prescription Coverage

• Dental PPO Insurance
• Vision PPO Insurance
• Short-Term & Long-Term Disability Insurance
• Company Paid Life Insurance and AD & D – Including options to add on additional life insurance for yourself, spouse & children.
• Critical Illness Insurance
• Accident Insurance
• 401(k) Fidelity Plan with strong employer match
• Personal Retirement Advisor
• Generous PTO Policy and Paid Holidays
• Tuition Reimbursement for Job-Related Classes
• Personal Protective Equipment reimbursement (safety glasses, shoes, etc.)

Compensation:

$80,000 - $90,000 Annually

Due to ITAR regulations, only U.S. persons—defined as U.S. citizens, lawful permanent residents (Green Card holders), and U.S. nationals—are eligible for this position.

*We are an Equal Employment Opportunity ("EEO") Employer. Applicants can learn more about Prince's status as an equal opportunity employer by viewing the federal "EEO is the Law" poster (https://www.eeoc.gov/employers ).