Payroll & Benefits Specialist

Prince Industries; Carol Stream (IL); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with employer match

Paid time off and holidays

Tuition reimbursement

Job summary

Prince Industries is seeking a detail-oriented Payroll & HRIS Administrator to own end-to-end payroll and benefits across six locations. You will ensure accurate, on-time pay for hourly and salaried staff while complying with manufacturing labor rules.

Experience with ADP Workforce Now is required, and a CPP/FPC is a plus. You will manage benefits (medical, dental, vision, 401(k)) and lead audits and regulatory filings.

Qualifications

• 5-7+ years of high-volume payroll experience, manufacturing/industrial setting preferred.
• Strong proficiency with ADP Workforce Now and Excel for data reconciliation.
• Bachelor's degree in HR, Accounting, or Finance (or equivalent practical experience).
• CPP or FPC certification is a strong plus.
• Knowledge of multi-state tax jurisdictions, garnishments, and labor laws.

Responsibilities

• Manage bi-weekly payroll for hourly and salaried employees, including shift differentials, overtime, and bonuses.
• Administer ADP Workforce Now (Next Gen) payroll platform and Time Labor Management system.
• Oversee employee health, dental, vision, 401(k) plans, and annual open enrollment.
• Ensure compliance with FLSA, ACA and conduct audits (workers' comp, 401(k)).
• Handle benefits compliance filings (Plan Non‑Discrimination testing, Form 5500, Medical Spend Reporting).
• Generate payroll and HR reports for plant leadership to aid labor cost analysis and budgeting.
• Serve as first point of contact for payroll discrepancies and benefits inquiries.
• Troubleshoot payroll/benefits software issues and maintain internal controls.

Skills

Payroll processing

Advanced Excel

Multi-state payroll

Education

Bachelor's degree in HR/Accounting/Finance

CPP/FPC certification encouraged

Tools

ADP Workforce Now

ADP Workforce Now Next Gen

Job description

We are seeking a detail-orientedPayroll & HRIS Administratorto fully own and manage the end-to-end payroll and benefits administration for six locations across multiple states. This role requires an individual who takes complete responsibility for the payroll function - proactively identifying, troubleshooting, and resolving issues independently. The Ideal candidate will ensure our hourly and salaried workforce is paid accurately and on time while maintaining compliance with manufacturing-specific labor regulations, such as shift differentials and overtime rules. The ideal candidate must have recent hands‑on experience withADP Workforce Now.

Key Responsibilities

• Manage bi-weekly payroll for hourly and salaried employees, including complex calculations for shift differentials, overtime, and bonuses
• Act as the primary administrator for theADP Workforce Now(Next Gen) payroll platform, maintaining the integrity of employee data and utilizing the Time Labor Management (TLM) system
• Lead the administration of employee health, dental, and vision insurance, 401(k) plans, and annual open enrollment
• Ensure strict adherence to federal and state labor laws (FLSA, ACA). Lead internal and external audits, including workers' compensation and 401(k) audits
• Manage the completion and filing of benefits compliance such as Plan Non‑Discrimination testing, Form 5500, and Medical Spend Reporting
• Generate and analyze specialized payroll and HR reports for plant leadership to assist with labor cost analysis and budgeting
• Serve as the first point of contact for plant employees regarding pay discrepancies, tax withholdings, and benefits inquiries
• Serve as a subject matter expert in troubleshooting payroll and benefits software issues, ensuring timely resolution and minimal disruption to operation
• Drive the improvement and ongoing maintenance of internal controls to strengthen accuracy, compliance, and audit readiness
• Administer file feeds between vendors and payroll systems, including maintaining feed accuracy and auditing payroll data to ensure reliable processing
• Maintain data integrity across payroll, vendor, and employee records by regularly reviewing, validating, and correcting information as needed
  

Required Qualifications

• Minimum 5-7 years of high-volume payroll experience, preferably within a manufacturing or industrial environment
• Proficiency in payroll software, specifically ADP Workforce Now is required. Experience with ADP Workforce Now Next Gen is helpful. Advanced skills in Microsoft Excel(VLOOKUPs, pivot tables) for data reconciliation
• Bachelor's degree in Human Resources, Accounting, or Finance preferred; or equivalent practical experience
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a strong plus
• Strong understanding of multi-state tax jurisdictions, garnishments, and labor laws. High level of confidentiality and professional communication skills
  

Physical Job Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Ability to travel as required to support programs across facilities
  
• Blue Cross Blue Shield Medical insurance (PPO and HDHP with HSA) w/ Prescription Coverage
• Vision PPO Insurance
• Short‑Term & Long‑Term Disability Insurance
• Company Paid Life Insurance and AD & D - Including options to add on additional life insurance for yourself, spouse & children
• Critical Illness Insurance
• 401(k) Fidelity Plan with strong employer match
• Personal Retirement Advisor
• Generous PTO Policy and Paid Holidays
• Tuition Reimbursement for Job‑Related Classes
• Personal Protective Equipment reimbursement (safety glasses, shoes, etc.)
  

Compensation: $80,000 - $90,000 Annually

Due to ITAR regulations, only U.S. persons—defined as U.S. citizens, lawful permanent residents (Green Card holders), and U.S. nationals—are eligible for this position.

*We are an Equal Employment Opportunity (\"EEO\") Employer. Applicants can learn more about Prince's status as an equal opportunity employer by viewing the federal \"EEO is the Law\" poster (https://www.eeoc.gov/employers ).