Payroll Specialist - Remote - Nationwide

Vituity; Sacramento, Northern (CA, KY); Hybrid; USD 73,755,000 - 92,208,000; Full time

Benefits offered by this job

Health plan options

Dental & Vision coverage

401(k) with company match

Paid time off

Job summary

Vituity is seeking a Payroll Specialist to join our remote team nationwide. The role focuses on accurate payroll data entry in ADP, coordinating with medical directors and HR, and ensuring timely payroll processing and reporting.

Ideal candidates have 2–3 years payroll or accounting experience, a bachelor’s degree preferred, and strong Excel/Office skills to support audits, reconciliations, and insights for leadership.

Qualifications

• 2-3 years of payroll or accounting experience required.
• Bachelor’s degree in related field is preferred.
• General knowledge of Payroll and Accounting principles.
• Knowledge of specific policies, standards, procedures, and practices pertaining to the assigned function.
• Knowledge of math principles.
• Good PC skills, including proficiency in Microsoft Office and good working knowledge of Microsoft Excel.
• Demonstrated self-learner who can work with minimal supervision and wants to be a member of a dynamic team.
• Ability to demonstrate effective customer service techniques.
• Excellent customer service and detail oriented.
• Ability to demonstrate data collection, assimilation, and reconciliation skills.
• Ability to multitask and work well under pressure.

Responsibilities

• Compile, compute, and input payroll data into ADP payroll system in an accurate and timely manner.
• Coordinate with the medical directors, managers, and physicians to receive the payroll-required information.
• Coordinate with Recruiting, HR, and Benefits departments to ensure all payroll information is accurate and received in a timely fashion.
• Prepare pay by verifying time records; calculating and producing checks or electronic transfers; calculating and producing quarterly incentive bonuses.
• Validate payroll information to ensure accuracy and reasonableness.
• Balance and confirm all entries on Payroll Preview reports to ensure accurate pay.
• Fulfill wage garnishment requirements by completing forms; adjusting payroll records, documenting and transmitting withholdings.
• Verify compliance with federal and state payroll requirements; stay current with changes in the law.
• Assist with reconciling items and site-based financial questions as they pertain to payroll production.
• Assist in monthly reconciliation and yearly audit of payroll related accounts.
• Create regular or ad hoc report for CEP leadership and MA management.
• Monitor and respond to inquiries via ticketing system, answer phone calls to department, and assist with delegation of tickets during preassigned times.
• Assist Site Medical Directors with bonus and surplus calculations and any ad hoc reporting.
• Assist with audits of internal records, workers compensation, tax filings, and related documentation.
• Help create finance-related service level agreements with various MedAmerica departments.
• Compare actual performance to service level agreement and provide recommendations for improvements.
• Actively participate in Payroll and HRIS system updates and testing.
• Assist IS&T with third party payroll system implementations and upgrades.
• Ensure that the Payroll database contains updated and accurate information.
• Maintain electronic copies of all the payroll changes.
• Maintain complete records of all the payroll transactions.
• Maintain and review online schedule info to reflect correct hours worked and paid.
• Complete written and verbal Verification of Employments.
• Assist in the overall development of the Payroll / Finance department through suggestions for improvement.
• Participate in departmental meetings and provide feedback on projects that increase overall efficiency of the department.
• Provide Payroll history data/records to employees as requested.

Skills

Payroll processing

Education

Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Office

Job description

Remote, Nationwide – Seeking Payroll Specialist

Everybody Has A Role To Play In Transforming Healthcare

At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside.

Join the Vituity Team.

At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.

Vituity Locations:

Vituity has opportunities at 900 practices across the country, serving 14.5+ million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

• Compile, compute, and input payroll data into ADP payroll system in an accurate and timely manner.
• Coordinate with the medical directors, managers, and physicians to receive the payroll-required information.
• Coordinate with Recruiting, HR, and Benefits departments to ensure all payroll information is accurate and received in a timely fashion.
• Prepare pay by verifying time records; calculating and producing checks or electronic transfers; calculating and producing quarterly incentive bonuses.
• Validate payroll information to ensure accuracy and reasonableness.
• Balance and confirm all entries on Payroll Preview reports to ensure accurate pay.
• Fulfill wage garnishment requirements by completing forms; adjusting payroll records, documenting and transmitting withholdings.
• Verify compliance with federal and state payroll requirements; stay current with changes in the law.
• Assist with reconciling items and site-based financial questions as they pertain to payroll production.
• Assist in monthly reconciliation and yearly audit of payroll related accounts.
• Create regular or ad hoc report for CEP leadership and MA management.
• Monitor and respond to inquiries via ticketing system, answer phone calls to department, and assist with delegation of tickets during preassigned times.
• Assist Site Medical Directors with bonus and surplus calculations and any ad hoc reporting.
• Assist with audits of internal records, workers compensation, tax filings, and related documentation.
• Help create finance-related service level agreements with various MedAmerica departments.
• Compare actual performance to service level agreement and provide recommendations for improvements.
• Actively participate in Payroll and HRIS system updates and testing.
• Assist IS&T with third party payroll system implementations and upgrades.
• Ensure that the Payroll database contains updated and accurate information.
• Maintain electronic copies of all the payroll changes.
• Maintain complete records of all the payroll transactions.
• Maintain and review online schedule info to reflect correct hours worked and paid.
• Complete written and verbal Verification of Employments.
• Assist in the overall development of the Payroll / Finance department through suggestions for improvement.
• Participate in departmental meetings and provide feedback on projects that increase overall efficiency of the department.
• Provide Payroll history data/records to employees as requested.

Required Experience and Competencies

• 2 -3 years of payroll or accounting experience required.
• Bachelor’s degree in related field is preferred.
• General knowledge of Payroll and Accounting principles.
• Knowledge of specific policies, standards, procedures, and practices pertaining to the assigned function.
• Knowledge of math principles.
• Good PC skills, including proficiency in Microsoft Office and good working knowledge of Microsoft Excel.
• Demonstrated self-learner who can work with minimal supervision and wants to be a member of a dynamic team.
• Ability to demonstrate effective customer service techniques.
• Excellent customer service and detail oriented.
• Ability to demonstrate data collection, assimilation, and reconciliation skills.
• Ability to multitask and work well under pressure.

The Community

Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.

• Monthly wellness events and programs such as yoga, HIIT classes, and more
• Trainings to help support and advance your professional growth
• Team building activities such as virtual scavenger hunts and holiday celebrations
• Flexible work hours
• Opportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions (eligible January following 18 months of service)
• Generous paid time off starting 3-4 weeks’ annually
• Student Loan Refinancing Discounts
• Professional and Career Development Program
• EAP and travel assistance included
• Wellness program
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees

We are excited to share the base salary range for this position is $25.74 - $32.18, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.

We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.

Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.

*Benefits for part‑time and per diem vary. Please speak to a recruiter for more information.