Senior Payroll Specialist

Vetsource; Oregon; Hybrid; USD 43,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Life insurance

PTO and holidays

401k/ RRSP with employer matching

Job summary

Vetsource is seeking a Senior Payroll Specialist to manage multi-state bi-weekly payroll and respond to employee inquiries with an associate-centric approach. The role requires staying current on payroll laws and collaborating with the accounting team to ensure accurate reporting.

The position is remote with PST hours, offering competitive benefits and opportunities to support Canada payroll as needed.

Qualifications

• Bachelor’s degree preferred or equivalent work experience.
• 5+ years in HR or Finance with at least 2 years in payroll administration.
• Strong knowledge of payroll principles, laws, and regulations.

Responsibilities

• Process multi-state bi-weekly and ad-hoc payroll for associates accurately and timely.
• Generate payroll reporting and respond to payroll-related inquiries from associates and management.
• Ensure compliance with federal, state, and local payroll regulations and tax laws.
• Assist with quarterly and year-end payroll processes, including W-2 preparation.

Skills

Payroll software

MS Excel

Team collaboration

Education

Bachelor's degree

Tools

WagePoint

Workday

ADP

Paychex

Job description

Pets deserve the best care. At Vetsource, we build the foundation for success, enabling those in the pet healthcare profession and industry to thrive. Our data-powered platform simplifies processes and streamlines systems, helping those we serve create tighter bonds with their customers. From prescription management and pet owner engagement to veterinary business performance data and insights, Vetsource provides comprehensive solutions that give our customers more time and flexibility, and help them foster strong relationships and positive experiences. In a rapidly evolving world, we’re constantly seeking new ways to help our customers chart a course for a better, brighter future for pets and those who care for them. If you love pets, want to have an impact and join a fantastic organization, Vetsource could be the place for you. At Vetsource, our teams, much like our customers, are represented through diverse perspectives, life experiences, unique strengths (and love for animals). We are an equal opportunity employer committed to fostering an inclusive and diverse workplace. We are a team of real people looking for great people to join us, which is why applications are carefully and thoughtfully reviewed by our team. We know that when considering a new opportunity, it's common to weigh your qualifications against the listed job criteria. That said, even if you don’t meet 100% of the job requirements but feel you would be a good fit for the role, we still encourage you to apply!

Senior Payroll Specialist

WHAT YOU’LL DO

• Process multi-state bi-weekly and ad-hoc payroll for associates accurately and timely. This includes reviewing and/or calculating wages, overtime, deductions, and bonuses.
• Generate finalized and correct payroll reporting after bi-weekly payroll processing and provide additional payroll reporting by request.
• Ensure an associate-centric approach in responding to requests and questions from associates and management regarding payroll issues and discrepancies.
• Act as the first point of contact for payroll emails and questions, resolving associate questions related to payroll general questions or concerns; elevate to the appropriate point of contact as necessary.
• Deliver a best-in-class payroll experience by providing clear, accurate, and empathetic support to associates.
• Stay up-to-date with changes in labor laws, regulations, and best practices to ensure ongoing payroll compliance.
• Ensure compliance with federal, state, and local payroll regulations and tax laws.
• Coordinate the reconciliation of payroll accounts and resolve discrepancies, working closely with the accounting department to ensure all reports are provided in a timely fashion.
• Partner with the benefits and leaves teams to ensure accurate and timely processing of associate leave pay and deductions.
• Assist with quarterly reporting and year-end payroll processes, including W-2 preparation and distribution.
• Manage the interface for Flexible Spending Accounts and 401(k) accounts, performing periodic audits to ensure accuracy of the data sent.
• Monitor and audit integration reports for third party payroll/tax vendor and 401k plan.
• Research and recommend process improvements and payroll systems/updates.
• Assist in internal and external audits, including, but not limited to, the annual 401(k) audit and Internal Compliance audit (ICE).
• Provide back-up support for Canadian payroll and RRSP processing.
• Support other Total Rewards and HR team members as needed, including back-up support for administration-related questions, special projects, and other duties as assigned.

WHAT YOU BRING

• Bachelor’s degree in related field preferred, or an equivalent combination of work experience and education.
• 5+ years experience in Human Resources or Finance with at least 2 years in payroll administration.
• Strong understanding of payroll principles, practices, and regulations.
• Proficiency in payroll software (e.g., WagePoint, Workday, ADP, Paychex) and MS Office Suite, specifically Excel.
• Ability to operate effectively in a team environment with both technical and non-technical team members, both within accounting and outside of accounting.
• Preferred Experience and Qualifications: Knowledge of multi-state and Canadian payroll.
• Experience collaborating with accounting teams to support internal and external audits, prepare accurate journal entries, and compile key financial data for reporting.

WORKING CONDITIONS

This is a remote position, reliable internet is required. Sitting at a desk, and working on a computer for long periods of time. Occasional travel may be needed; occasional on-site meetings will be expected. Must be able to work PST core business hours and additional hours as needed.

WHAT CAN YOU EXPECT FROM VETSOURCE

• Competitive pay and benefits including medical, vision*, dental, and life insurance
• Employee Assistance Program
• Pet insurance* and Virtual vet care
• PTO, Holidays, Floating Holidays, and Volunteer Day
• Retirement Savings Plan (401k/ RRSP) with employer matching program
• Paid parental leave
• Flexible scheduling and remote work where possible
• The opportunity to join one of our Associate Resource Groups, and fun company events!

For Canadian based associates these specific benefits are not included*

OUR VALUES

Vetsource is proud to be part of Mars Science & Diagnostics, a division of Mars Petcare-a family-owned organization rooted in the belief that pets make the world a better place. Our unified culture is built on a foundation of veterinary excellence and guided by a shared vision, inspiring everyone to create A Better World for Pets - a world where pets are healthy, happy, and welcome. Today, Vetsource drives the future of pet health centered on our guiding philosophy, The Five Principles: Quality, Responsibility, Mutuality, Efficiency, and Freedom. These principles define how we work, how we treat one another, and how we serve the veterinary community, ensuring a culture where every associate has the opportunity to thrive.

Pay Range (US based applicants): $31.14 - $38.00 / hour

The statements in this document are intended to describe the general nature and level of work being performed for this role, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required.

Our pre-employment process includes a background check as a part of the hiring process, and will include a drug screen for pharmacy related roles. The background check will only be initiated after a conditional offer of employment has been made and will be subject to an individualized assessment, as required by law.

We are an equal opportunity employer. Vetsource is an E-verify employer.

At Vetsource, we're committed to providing the tools that veterinarians need to thrive in an increasingly competitive landscape. And we're just as committed to creating a supportive, inclusive, and rewarding environment for associates to thrive in.

Vetsource is an E-Verify employer.