Payroll Specialist - Paw Paw Area

the-pivot-group-careers; Paw Paw (MI); On-site; USD 50,000 - 77,000; Full time

Job summary

The Pivot Group Network in West Michigan partners with Paw Paw manufacturers to place skilled Payroll Specialists. This role handles bi-weekly payroll for manufacturing staff, ensures compliance and timely submissions, and supports year-end activities.

Join a network-focused firm that values accuracy, regulatory knowledge, and clear communication with employees and supervisors across state lines.

Qualifications

• 3+ years of experience processing multi-state payroll for 500+ employees, preferably in manufacturing.
• Proficiency with HRIS/payroll systems and timekeeping systems.
• Strong understanding of federal, state, and local payroll regulations.
• Experience with hourly and salaried payroll, including shift differentials and overtime.
• Attention to detail and data reconciliation accuracy.

Responsibilities

• Processes bi-weekly payroll for all manufacturing employees, ensuring accuracy and timeliness.
• Manages timecard collection and approval processes with supervisors for timely submission.
• Calculates and processes payroll deductions, taxes, benefits, and garnishments per regulations.
• Reconciles payroll data and prepares journal entries for financial reporting.
• Responds to employee inquiries regarding payroll, deductions, and timekeeping.
• Ensures compliance with internal policies and external payroll regulations.
• Assists with year-end payroll activities, including W-2 preparation and distribution.

Skills

Payroll processing

Multi-state payroll

Attention to detail

Regulatory knowledge

Timekeeping

Tools

ADP Workforce Now

UKG Pro

Job description

Payroll Specialist | Paw Paw, MI

Salary Range: $50,000 - $77,000 depending on experience

Are you a meticulous professional with a passion for excelling in payroll specialist? The Pivot Group Network, a West Michigan manufacturing-focused recruiting group, is dedicated to fostering meaningful relationships and supporting career growth. We are collaborating with companies in Paw Paw seeking experienced Payroll Specialists.

We are building our network of talent in this field across West Michigan and the broader manufacturing region Pivot Group Network serves. Our partner companies may or may not have an immediate opening for this exact role today, but we actively look for skilled professionals in the regions where they operate. If there is alignment now or in the near future, we reach out.

The Opportunity

We collaborate with manufacturing companies in the Paw Paw region seeking Payroll Specialists. These employers partner with us because they want real insight into candidates—not just resumes. By joining our network, you gain access to roles worth considering.

Key Responsibilities

• Processes bi-weekly payroll for all manufacturing employees, ensuring accuracy and timeliness.
• Manages timecard collection and approval processes, collaborating with supervisors for timely submission.
• Calculates and processes payroll deductions, including taxes, benefits, and garnishments, adhering to federal and state regulations.
• Reconciles payroll data and prepares related journal entries for financial reporting.
• Responds to employee inquiries regarding payroll, deductions, and timekeeping in a professional and timely manner.
• Ensures compliance with all internal policies and external payroll-related regulations.
• Assists with year-end payroll activities, including W-2 preparation and distribution.

Recommended Qualifications

• 3+ years of experience processing multi-state payroll for 500+ employees, preferably within a manufacturing environment.
• Proficiency with HRIS/payroll systems (e.g., ADP Workforce Now, UKG Pro) and timekeeping systems.
• Demonstrated understanding of federal, state, and local payroll regulations, including tax compliance and wage and hour laws.
• Experience with payroll for both hourly and salaried employees, including understanding of shift differentials, overtime, and incentive pay structures common in manufacturing.
• Strong attention to detail and accuracy in data entry and reconciliation.

Bonus Qualifications

• Additional certifications or training

Job Titles That Should Apply

Payroll Specialist, Payroll Administrator, Payroll Coordinator, Payroll Clerk, Payroll Assistant, HR & Payroll Specialist, Payroll Analyst, Senior Payroll Specialist, Payroll Technician, Payroll Processor

Why The Pivot Group Network

The Pivot Group Network was founded by manufacturing professionals who've been on both sides of the hiring process. Our clients are strategic—they partner with us because they want real insight into their roles and the people filling them, not a stack of resumes. We focus on match-driven placements built around what actually matters: Commute, Compensation, Culture, and Career trajectory. Learn more at https://www.thepivotgroup.org.