Payroll Specialist- Part Time

Harrison; Mississippi; Hybrid; USD 19,000 - 28,000; Part time

Job summary

Harrison County School District is seeking a part-time Payroll Clerk at the 01 Central Office to administer the district's payroll processing, ensure accuracy, and maintain internal controls.

Under the Assistant Superintendent of Education, you will input payroll data, manage tax forms, deductions, direct deposits, and generate annual statements while complying with state and district regulations.

Qualifications

• Must pass criminal background check and current child abuse registry check per Mississippi law.
• Associates degree desirable; high school graduate minimum with five years’ experience preferred.
• Proficient with Word and Excel; able to type accurately and manage filing.
• Excellent math skills; strong telephone and people skills; able to multi-task.

Responsibilities

• Inputs and processes payroll data for timely and accurate payments.
• Maintains payroll processing data including taxes, deductions, and direct deposits.
• Prepares and distributes annual tax forms (W-2s) and related reports.
• Develops reporting procedures and internal controls for compliance and accuracy.
• Coordinates with district staff to ensure payroll services run smoothly.

Skills

Microsoft Word

Excel

Typing skills

People skills

Communication

Education

Associates degree desirable

High school diploma minimum

Five years’ experience preferred

Job description

Posting Name

Payroll Specialist- Part Time

Location

01 Central Office

Posting Begin Date

09/17/2026

Posting End Date

N/A

Full Time

No

Job Category

Non-Certified Application

Schedule

N/A

Licensed Position

No

Description

Payroll Clerk

QUALIFICATIONS

• In accordance with Mississippi Code S37-9-17, all personnel employed by the public school system shall be required to pass a criminal background check and a current child abuse registry check.
• A satisfactory employment record.
• Associates Degree desirable, high school graduate minimum and five years’ previous experience preferred.
• Demonstrate extensive knowledge of computer skills, including but not limited to Microsoft Word, Excel, and similar software.
• Must be multi-task oriented with good typing skills and knowledge of filing procedures.
• Must possess excellent telephone and people skills.
• Demonstrate a working knowledge of various office equipment, including but not limited to calculators, computers, and typewriters.
• Excellent math skills a must.

REPORTS TO

Assistant Superintendent of Education

JOB GOAL

Under the direct supervision of the Assistant Superintendent, to administer the school district’s payroll function, including developing reporting procedures and internal controls; implementing procedures and processes; ensuring the accuracy of payroll-related data and compliance with school district and regulatory agency requirements and guidelines.

ESSENTIAL FUNCTIONS

Such duties and responsibilities as may be assigned, including but not limited to:

• Inputs and processes payroll information in accordance with established practices; assuring accurate program and funds distribution for timely and accurate payment of district employees.
• Authorizes manual payroll checks for the purpose of resolving problems and meeting special compensation requirements.
• Inputs and maintains all information into the payroll processing system regarding federal and state taxes, as well as all deductions (e.g., retirement, health insurance, dues).
• Sets up and maintains direct deposit system to ensure proper deposits of payroll checks.
• Coordinates with district personnel for the purpose of setting up and maintaining payroll services and/or programs.
• Develops reporting procedures and internal controls for timely and accurate completion of,federal, state, and local reporting requirements.
• Implements assigned programs and projects for the purpose of conforming to administrative, state and/or federal requirements.
• Recommends policies, procedures and/or actions for the purpose of providing direction for meeting the district's payroll objectives.
• Researches discrepancies of payroll information and/or documentation for the purpose of ensuring accuracy and implementing corrective measures, as necessary.
• Updates payroll information (e.g., changes to wages/salaries, deductions) annually as needed.
• Prepares and distribute all annual tax information (i.e., W-2 statements).
• Inputs information regarding attendance for posting and reporting.
• Composes a variety of materials (e.g. reports, memos, letters, procedures, manuals, etc.) for the purpose of documenting activities, providing written reference and/or conveying information regarding expenses, balances, etc.
• Knowledge of federal and state wage and hour laws, and related regulations.
• Knowledge of accounting and bookkeeping principles.
• Organizational and time management skills.
• Ability to report work orally or in writing to supervisor as required.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
• Ability to problem-solve job-related issues.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding school district financial and other information.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

ADDITIONAL DUTIES

Performs other related tasks as assigned by the Superintendent of Education, Assistant Superintendent of Education, and Business Manager.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

EQUIPMENT

Uses standard office equipment such as personal computers, printer, copier and fax machines, calculator and telephone.

TRAVEL REQUIREMENTS

Travel to school district buildings, and professional meetings as required.

PHYSICAL AND MENTAL DEMANDS, WORK HAZARDS

Works in standard office and school building environments.

Note : Also see the Checklist of Duties for the Physical, Sensory and Environmental Requirements Needed to Perform Essential Functions for this position.

EVALUATION

Performance of the Payroll Clerk will be evaluated annually in accordance with provisions in the School Board Policies and Procedures.

FLSA STATUS:Not Exempt

Revision Date:

School Board Approval Date:

By signing below the applicant/employee acknowledges reading and understanding the requirements of the Harrison County School District Job Description.

Applicant/Employee Signature: _____________________________________Date: ________________

Supervisor Signature: ____________________________________________Date:__________________