Payroll Specialist - On Location

Timberline Helicopters; Sandpoint (ID); On-site; USD 26,000 - 34,000; Full time

Job summary

Timberline Helicopters, Inc in Sandpoint, Idaho is seeking a Payroll Specialist on location to manage payroll for approximately 100 employees across multiple entities, with supporting AP/AR tasks, ensuring accuracy, timeliness, and compliance.

Candidates should have hands-on experience with ADP, Paychex, and related systems, strong Excel skills, and a background in accounting operations; multi-entity payroll and wage-hour knowledge are preferred.

Qualifications

• Hands-on payroll processing experience including timekeeping reconciliation and payroll adjustments.
• Proficient in MS Excel with strong attention to detail and deadline management.
• Familiarity with AP/AR processes and wage-and-hour rules.
• Experience with multiple payroll systems (ADP, Paychex, Foundation, ECONZ) across entities.

Responsibilities

• Payroll administration for ~100 employees across entities (70%).
• Assist Accounts Payable and Accounts Receivable duties as needed (20% AP, 10% AR).
• Coordinate onboarding/terminations with HR; respond to employee inquiries.

Skills

Payroll processing

Timekeeping reconciliation

AP/AR basics

Microsoft Excel

Education

Associate degree in accounting or related field

Tools

ADP

Foundation

ECONZ

Paychex

Job description

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Payroll Specialist - On Location

THI Admin Sandpoint, ID, US

Salary Range: $26.44 To $33.65 Annually

Position Summary

The Accounting Specialist – Payroll Focus is primarily responsible for accurate, timely payroll administration for approximately 100 employees across multiple company entities. The position also provides operational support for accounts payable and accounts receivable, including invoice processing, reconciliations, and record maintenance. Payroll accuracy, deadlines, and compliance take priority over secondary accounting duties.

Primary Responsibility: Payroll Administration (approximately 70%)

• Process regular payroll, employee setup and changes, deductions, paid time off, overtime, and adjustments.
• Review timecards, labor codes, and allocations; resolve discrepancies with managers before payroll deadlines.
• Reconcile payroll registers, payroll liabilities, employee hours, and labor costs by entity and job.
• Coordinate payroll-related onboarding and terminations with Human Resources; respond to employee inquiries confidentially.
• Support payroll tax reporting, year-end forms, audits, record retention, and wage-and-hour compliance.
• Use ADP and/or Paychex for payroll administration; Foundation for labor accounting and job costing; and ECONZ for timekeeping, as applicable. Reconcile data across systems.

Secondary Responsibility: Accounts Payable (approximately 20%)

• Receive, review, code, and enter vendor invoices; verify supporting documentation and required approvals.
• Reconcile vendor statements and investigate duplicate, missing, or disputed invoices.
• Assist with payment preparation, AP aging review, vendor record maintenance, and timely resolution of inquiries.

Secondary Responsibility: Accounts Receivable (approximately 10%)

• Assist with customer invoicing, payment posting, and accurate AR records.
• Review AR aging, research customer balance discrepancies, and support routine collections follow-up.
• Reconcile customer accounts and provide documentation for month-end accounting reviews.

Required Qualifications

• Hands-on experience with at least two of the following four systems: ADP, Foundation, ECONZ, and Paychex.
• Practical payroll processing experience, including timekeeping reconciliation and payroll adjustments.
• Ability to perform fundamental AP and AR tasks, including invoice entry, payment posting, and account reconciliations.
• Working knowledge of overtime, payroll deductions, payroll taxes, and applicable wage-and-hour rules.
• Proficiency in Microsoft Excel; strong attention to detail, confidentiality, communication, and deadline management.

Preferred Qualifications

• Three or more years of payroll or accounting operations experience, with payroll as a primary responsibility.
• Experience with three or all four listed systems and cross-system reconciliation.
• Multi-entity payroll, job costing, and accounting experience in aviation, logging, construction, or similar industries.
• Associate degree in accounting or related field; FPC or CPP certification.

Position Objective

Deliver accurate, compliant payroll while maintaining dependable AP and AR support, organized accounting records, and timely reconciliations for the Controller and accounting team.