Payroll Specialist — Multi-State Payroll & Compliance

The Hatch Group, Inc.; Plainville (MA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid holidays and PTO

Job summary

The Hatch Group, Inc. is seeking a detail-oriented Payroll Specialist to support accurate, timely payroll and provide responsive service to our employees.

You will work with the HR Manager to manage payroll, validate timecards, and maintain reliable records, including Certified Payroll. The role requires processing four weekly payrolls, resolving discrepancies, and coordinating with finance for reporting while ensuring compliance with federal, state, and local requirements.

Qualifications

• Associate’s or Bachelor’s Degree in Accounting, Finance, Business or related field.
• Two years of hands-on payroll experience, including payroll processing, timecard review, reconciliation, and employee support.
• Experience with Prevailing Wage and Certified Payroll is highly preferred.
• Working knowledge of overtime calculations, payroll deductions, tax withholdings, and accurate payroll recordkeeping.
• Proficiency with payroll or HRIS platforms and Google Sheets, including sorting, filtering, formulas, and reconciling data.

Responsibilities

• Validate hours for hourly and salaried employees; prepare and process four weekly payrolls through the company’s payroll system.
• Review timecards for missing punches, duplicate entries, overtime, location exceptions, and other inconsistencies; coordinate with employees and supervisors to confirm hours while meeting weekly deadlines.
• Complete documented time corrections and pay adjustments, track unresolved items, and elevate significant or recurring discrepancies to the HR Manager.
• Process approved supplemental payments, final pay, manual checks, reversals, stop payments, and check reissues as needed.
• Reconcile PTO and sick time requests, balances, and payroll entries to identify discrepancies and prevent duplicate or inaccurate payments.
• Maintain approved pay rates and payroll changes; administer authorized deductions, withholding updates, and garnishments in coordination with the payroll provider.
• Work closely with Finance to provide payroll reporting as needed.
• Respond professionally to employee questions about hours, paychecks, deductions, and payroll corrections; research issues and communicate resolution clearly.
• Coordinate final paychecks and other special payments with the HR Manager and payroll provider.
• Support year-end payroll reconciliation, W-2 review, distribution, and corrections in coordination with the payroll provider.
• Validate earnings, overtime, paid leave, bonuses, commissions, retroactive adjustments, and other authorized payments before submission.
• Administer authorized benefit deductions, retirement contributions, wage garnishments, and other withholding transactions.
• Review payroll tax setup and withholding information; coordinate corrections with the payroll provider or responsible internal team.
• Apply applicable federal, state, and local payroll requirements and established company policies; elevate complex questions to the appropriate specialist.
• Maintain complete, organized payroll records and supporting approvals while protecting confidential employee and company information.
• Assist with payroll reports, reconciliations, audits, and requests from HR, accounting, and leadership.

Skills

Payroll processing

Timecard review

Recordkeeping

HRIS platforms

Google Sheets

Deductions & taxes

Communication

Confidentiality

Education

Associate’s or Bachelor’s Degree in Accounting, Finance, Business or related field

Tools

HRIS platforms

Prevailing Wage systems

Google Sheets

Job description

The Hatch Group, Inc. is seeking a detail-oriented Payroll Specialist to support accurate, timely payroll and provide responsive service to our employees.

You will work with the HR Manager to manage payroll, validate timecards, and maintain reliable records, including Certified Payroll. The role requires processing four weekly payrolls, resolving discrepancies, and coordinating with finance for reporting while ensuring compliance with federal, state, and local requirements.