Payroll Specialist I

The University of Texas at Dallas

Richardson (TX)

Hybrid

USD 576,000 - 690,000

Full time

14 days+

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Benefits offered by this job

Medical insurance

Dental and vision insurance

Paid time off

Retirement plan

Tuition assistance

Professional development

Wellness programs

Job summary

The University of Texas at Dallas is seeking a Payroll Specialist I to process monthly payrolls, ensure accurate time and labor data, and manage deductions and year-end reporting. The role requires strong data entry, Excel skills, and experience with HRIS systems (PeopleSoft).

Minimum qualifications include an Associate degree and three years of payroll experience; a Bachelor's in Business/Accounting is preferred.

Qualifications

Associate degree required; three years payroll experience.
Two years experience with PeopleSoft or similar HRIS.
Equivalency of relevant experience and education accepted.

Responsibilities

Assist in processing monthly payrolls for employees and retirees.
Ensure time and labor data is complete and accurate for payroll.
Enter deductions, adjustments, and payroll data; assist with year-end W-2 processing.
Provide customer service via email/phone for payroll questions and issues.

Skills

Payroll processing

Time and labor

Customer service

Data entry

Microsoft Excel

Education

Associate degree

Bachelor’s degree in Business/Accounting (preferred)

Tools

PeopleSoft

HRIS

Job description

Salary Range Up to $56,758 depending on qualifications

Pay Basis

Pay Basis Monthly

Position Status

Position Status Regular full-time

Location

Position End Date (if temporary)

Posting Open Date

Posting Open Date 08/14/2026

Posting Close Date

Open Until Filled Yes

Desired Start Date

Desired Start Date 09/14/2026

Job Summary

Under the general direction of the Payroll Manager, the Payroll Specialist I provides technical skills required in the processing of payrolls and related data within a highly technical payroll system. Responsible for preparing and submitting payrolls and related monthly reports.
The Payroll Specialist I is responsible for ensuring that all time and labor setup is complete for new and existing employees, timesheet data is accurate and reported timely, payrolls are processed accurately, all adjustments are properly entered, and accounting entries are processed for month-end closes. Other responsibilities may include reconciliation of deductions, tax data, and balance sheet account transactions.

Minimum Education and Experience

- Associate Degree
- Three (3) years payroll experience
- Two (2) years experience with Peoplesoft or similar HRIS systems.

An equivalency of relevant experience and education is acceptable.

Preferred Education and Experience

• Bachelor’s degree in Business, Accounting, or similar
• Higher Education experience
• Extensive data entry skills, spreadsheet, and word processing proficiency with strong emphasis in Microsoft Excel i.e. V-lookups, Pivot tables etc.
• Strong organizational, analytical skills and attention to detail
• Ability to organize and produce accurate results while meeting established deadlines

Other Qualifications

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

- Assists in the planning, organizing, and coordinating the various activities of processing payroll for employees paid monthly, semimonthly, retiree and off cycle payments
- Accurately calculate and enter payroll data necessary to process pay for new hires, terminations, adjustments, miscellaneous awards, deductions and vacation payout amounts
- Assists in Time and Labor business processes – create time sheets for new hires, enroll in compensation plans and resolve time sheet issues
- Customer service – assistance departments and employees with payroll questions and solving payroll issues via email and phone calls with a customer service focused attitude
- Responsible for maintaining payroll garnishments which include child support, tax levies, student loans and other wage garnishments
- Perform testing and validation of PeopleSoft HCM system updates
- Assist with electronic personnel forms of new hire hourly student employees and additional pay processing
- Assist with year-end processing of Form W-2 for employees, explain taxability of wages and what information is applied to each box of the Form W-2
- Other duties as assigned

Physical Demands and Working Conditions

Physical Activities

Working Conditions

Additional Information

H1B sponsorship is not available for this position.

What We Offer

UT Dallas aims to attract and retain talented staff and faculty to support the University’s students and mission. We are an equal opportunity university and offer a comprehensive benefits package, including:

Medical with prescription drug coverage (100% paid for full-time employees), dental, and vision insurance plans
Life, AD&D, and disability insurance plans
Paid time off (Vacation, Sick and Holidays)
Teachers Retirement System of Texas ( TRS ) – Defined benefit pension plan
Voluntary retirement plans
Longevity pay after 2 years of service
Employee tuition assistance
Professional development and training opportunities through our BRIGHT Leaders program and other resources
Employee wellness and employee assistance programs

FOR FUTURE AVAILABILITY – After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

Special Instructions Summary

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Tell us about a time you "bounced back" to success. What was the situation? How did you turn a problem into success?
(Open Ended Question)
* Tell us about one of the most difficult problems you have worked on and how you solved it.
(Open Ended Question)
* What was the toughest job/position you've ever held? Why, and what did you learn from it?
(Open Ended Question)

Required Documents