Payroll Specialist I

Airswift; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Airswift in Houston, TX seeks a Payroll Specialist I to support high-volume payroll across multiple states. This role focuses on accuracy, audit, and timely processing in a deadline-driven environment.

Ideal candidates have at least 2 years of corporate payroll experience, strong Excel skills, and excellent communication. Office-based with training periods and potential for project work within a busy payroll function.

Qualifications

• 2 years of corporate payroll processing experience.
• General knowledge of payroll principles, including overtime and tax withholding calculations.
• Strong Excel and Word skills.

Responsibilities

• Support the processing of biweekly and monthly payrolls across multiple states.
• Reconcile earnings, deductions and taxes with high accuracy.
• Assist with timely approval of worked time for non-exempt employees.
• Process payroll input, on-demand payments and manual payments as required.
• Complete payroll tax adjustments and garnishment or tax levy set-ups as needed.
• Run payroll-related audit activity and respond to employee queries with good service.
• Support payroll check and pay slip distribution and other project work.

Skills

Payroll processing

Multi-state payroll

Excel

Attention to detail

Tools

Excel

Payroll software

Timekeeping systems

Job description

Duration: 12 months | Location: Houston, TX

Position Overview

This Payroll Specialist I opportunity is suited to candidates with strong corporate payroll experience who can operate accurately in a deadline-driven environment. The Payroll Specialist I will support high-volume payroll activity, working across multi-state employee populations while maintaining a strong focus on audit, reconciliation, accuracy and service. This role offers the chance to contribute to a busy payroll function where organisation, communication and problem-solving are essential. For candidates seeking a technical Payroll Specialist I position with broad payroll exposure, this opportunity offers varied responsibilities and meaningful day-to-day impact.

Responsibilities

• Support the processing of biweekly and monthly payrolls for a large employee population across multiple states.
• Reconcile earnings, deductions and taxes, and complete payroll audit activity with a high level of accuracy.
• Work with managers to support timely approval of worked time for non‑exempt employees.
• Process payroll input, on‑demand payments and manual payments as required.
• Complete payroll tax adjustments, company reclasses, W-2 corrections, and garnishment or tax levy set‑ups as needed.
• Run and review payroll-related audit activity, integrations, and election set‑up checks.
• Respond to payroll-related queries from employees and internal stakeholders while maintaining excellent customer service standards.
• Assist with payroll check and pay slip distribution and support additional project work as assigned.

Requirements

• 2 years of corporate payroll processing experience.
• General knowledge of payroll principles, including overtime and tax withholding calculations.
• Strong Excel and Word skills.
• Excellent organisational, time management and prioritisation skills.
• Strong problem‑solving and mathematical ability.
• Excellent communication skills, including written, verbal and listening skills.
• Ability to work independently and contribute effectively as part of a team.
• Ability to manage strict daily deadlines and maintain accuracy in a fast‑paced environment.
• Flexibility to work additional hours when required.
• Willingness to work in the office during the training period and as needed.