Payroll Specialist — Higher Ed & Tuition Benefits

Saint Mary's University of Minnesota; Winona (MN); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Tuition remission

Job summary

Saint Mary’s University of Minnesota is seeking a Payroll Clerk to ensure timely and accurate employee compensation, maintain compliance with federal, state, and local laws, and collaborate with HR and Finance on timekeeping and tax withholdings.

The role also supports wage adjustments, GL reconciliations, and upcoming third‑party payroll system implementation, with a salary range of $20.00–$24.00 per hour.

Qualifications

• High school diploma or equivalent required; degree preferred in Accounting, Finance, or Business Administration.
• 1–3 years of payroll, bookkeeping, or administrative accounting experience.
• Office environment experience; finance or higher education setting preferred.
• Proficient with Microsoft Office (Excel, Word, PowerPoint).
• Experience in payroll, bookkeeping, accounting, financial reporting, or office administration preferred.

Responsibilities

• Calculate standard pay, overtime, shifts, bonuses, commissions, and retro-pay.
• Process bi-weekly payroll using automated payroll software.
• Review and verify timesheets.
• Execute direct deposits, manual checks, and wage garnishments.
• Maintain payroll profiles: pay rate changes, tax withholdings, direct deposit details, and deductions.
• Balance and reconcile payroll accounts before/after pay runs.
• Ensure compliance with FLSA, state wage laws, and policies.
• Assist with quarterly and annual tax reporting (W‑2 verification).
• Generate payroll reports for management, accounting, and HR.
• Assist audits by gathering required documentation.
• Prepare GL entries for payroll expenses and payroll taxes.
• Address payroll discrepancies and employee inquiries.
• Coordinate with HR on hires, terminations, leaves, and status changes.

Skills

Confidentiality

Payroll regulations

Customer service

Numerical skills

Learning agility

Team player

Diversity awareness

Education

High school diploma

Accounting/Finance degree preferred

Tools

Excel

Word

PowerPoint

Job description

Saint Mary’s University of Minnesota is seeking a Payroll Clerk to ensure timely and accurate employee compensation, maintain compliance with federal, state, and local laws, and collaborate with HR and Finance on timekeeping and tax withholdings.

The role also supports wage adjustments, GL reconciliations, and upcoming third‑party payroll system implementation, with a salary range of $20.00–$24.00 per hour.