Payroll Specialist

Veterinarian Partners; Chicago (IL); On-site; USD 60,000 - 78,000; Full time

Job summary

Veterinarian Partners is seeking a Payroll Specialist to join our Chicago team. You will support the payroll process, timekeeping, benefits management, and related services for a multi-location operation.

You will administer bi-weekly payroll cycles in Paylocity for hourly, salary, and 1099 employees, audit timecards and PTO, and serve as the internal Paylocity expert across Payroll, Benefits, Time & Labor, and onboarding modules.

Qualifications

• 1-5+ years Payroll, Benefits HRIS experience in a multi-location environment.
• Demonstrate sense of urgency and work well under pressure.
• Experience in problem solving.
• Ability to become a subject matter expert on various payroll and benefit processes.
• A solid understanding of multi-state tax regulations, FLSA requirements, ACA reporting, and benefits administration.
• Sharp attention to detail and high degree of accuracy.
• Ability to prioritize, multi-task, adapt to and operate in a fast-paced, changing environment with proficiency.
• Prompt and professional verbal and written communication skills with a customer service attitude and being able to communicate effectively with vendors and employees at all levels of the organization.

Responsibilities

• Payroll Processing: Administer bi-weekly payroll cycles in Paylocity, for both hourly, salary and 1099 employees
• Time & Attendance: Audit electronic timecards, PTO balances, and schedules, resolving discrepancies directly with managers and supervisors
• System Management: Serve as an internal subject-matter expert for Paylocity Modules and other related systems (e.g., Payroll, Benefits, Time & Labor, Expense, Onboarding)
• Compliance: Ensure adherence to federal, state, and local wage and hour laws and assist with tax filings and year-end W-2 processing
• Reporting: Generate labor distribution reports, compliance documentation, and customized payroll reports for management review
• Training: Provide training and support to new managers using self service tools
• Benefits: Administer benefits enrollment, eligibility tracking, and carrier connections; Collaborate with the reconciliation of monthly activity for payroll and benefits
• Audits: Provide support for benefit, government and financial audits
• Identify process improvement opportunities to increase efficiency and accuracy
• Perform miscellaneous duties and special projects, as needed

Skills

Payroll expertise

Benefits administration

HRIS experience

Problem solving

Attention to detail

Multi-state tax regulations

Communication skills

MS Office

Paylocity

Sage Intacct

AP systems (Bill/Divvy)

Tools

Paylocity

Sage Intacct

AP systems (Bill/Divvy)

Job description

Company Overview

Tyree & D'Angelo Partners ("TDP") is a private equity investment firm that focuses on control investments in the lower middle market (companies with $1-5M of EBITDA). We look for investments where we can establish true collaborative partnerships with business owners and management teams that will lead to substantial value creation over a long-term investment horizon. TDP's track record of building high-growth and lower risk companies is driven by a buy & build investment strategy, that is based on tested methods of value creation and a true partnership approach with executives and business owners. TDP works in collaboration with executive leaders utilizing an investment thesis driven process designed to build companies with a differentiated customer value proposition. TDP invests in the healthcare, consumer, and business services sectors, focusing on high-quality founder owned businesses that we can grow with our high probability of success process. TDP companies have completed over 900 partnerships, have grown to over $4 billion of enterprise value, and TDP has over $1.4 billion of capital under management. For more information, please visit www.TDPfund.com

Position Title: Payroll Specialist

Reporting To: Payroll Manager

Location: Chicago, IL

The Company: Veterinarian Partners

Veterinarian Partners is a private equity-backed, Midwest-based veterinarian support and partnership organization dedicated to improving the lives of veterinarians by helping them achieve their professional and personal goals. Our leading suite of non-clinical support services is complemented by a differentiated commitment to True partnership, rooted in flexibility, transparency, and alignment of interests among all team members. Veterinarian Partners accelerates the professional growth of all Partner veterinarians and support staff members through continuing education sponsorship, hands-on mentorship, and long-term leadership development within the organization. Please visit www.VeterinarianPartners.com for more information.

We are currently seeking a Payroll Specialist to join our high-growth and fast-paced veterinary company. This position's core responsibilities will be responsible for assisting in the payroll process, time-keeping, benefits management and other support services.

Job Responsibilities

• Payroll Processing: Administer bi-weekly payroll cycles in Paylocity, for both hourly, salary and 1099 employees
• Time & Attendance: Audit electronic timecards, PTO balances, and schedules, resolving discrepancies directly with managers and supervisors
• System Management: Serve as an internal subject-matter expert for Paylocity Modules and other related systems (e.g., Payroll, Benefits, Time & Labor, Expense, Onboarding)
• Compliance: Ensure adherence to federal, state, and local wage and hour laws and assist with tax filings and year-end W-2 processing
• Reporting: Generate labor distribution reports, compliance documentation, and customized payroll reports for management review
• Training: Provide training and support to new managers using self service tools
• Benefits: Administer benefits enrollment, eligibility tracking, and carrier connections; Collaborate with the reconciliation of monthly activity for payroll and benefits
• Audits: Provide support for benefit, government and financial audits
• Identify process improvement opportunities to increase efficiency and accuracy
• Perform miscellaneous duties and special projects, as needed

Requirements

• 1-5+ years Payroll, Benefits HRIS experience in a multi-location environment
• Demonstrate sense of urgency and work well under pressure
• Experience in problem solving.
• Ability to become a subject matter expert on various payroll and benefit processes
• A solid understanding of multi-state tax regulations, FLSA requirements, ACA reporting, and benefits administration
• Sharp attention to detail and high degree of accuracy
• Ability to prioritize, multi-task, adapt to and operate in a fast-paced, changing environment with proficiency
• Prompt and professional verbal and written communication skills with a customer service attitude and being able to communicate effectively with vendors and employees at all levels of the organization
• Proficient with Microsoft Office Suite, Accounting Systems (Sage Intacct or comparable), and experience with AP systems (Bill/Divvy or similar)
• Local to Chicago and ability to work in office 5 days a week

Highly competitive compensation consisting of base salary and performance bonus