Payroll Specialist, HCS

HCS HealthCare Support Staffing, LLC; Town of Florida (NY); On-site; USD 25,000 - 31,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

FSA/HSA

Company-paid life insurance

401K with match

Paid time off

Paid parental leave

Tuition reimbursement

Job summary

Ingenovis Health's HCS Field division seeks a Payroll Administrator to update payroll data, audit timesheets, and support the payroll team across in-house systems. The role involves handling field staff payroll requests, ensuring timely submissions, and collaborating with payroll leadership.

Some cross-brand duties within Ingenovis umbrella may apply. The ideal candidate has at least 1 year of payroll experience, with preference for healthcare or staffing environments, and familiarity with ADP

Qualifications

• High School Diploma required; higher degrees preferred.
• 1 year of payroll experience in-house.
• Healthcare or staffing experience preferred.
• Experience with ADP WorkforceNow and Bullhorn/BTE preferred.
• Proficient in MS Excel, Word, and Outlook.
• Strong communication and organizational skills.

Responsibilities

• Update payroll data in in-house systems and onboarding.
• Audit timesheets to ensure accuracy and timely submission.
• Review field staff timesheets against customer systems.
• Manage payroll team inbox; respond professionally.
• Research payroll issues and provide resolution.
• Backup other payroll teammates on processing days.
• Collaborate with cross-functional teams and leadership.
• Maintain positive relationships with staff and clients.
• Uphold confidentiality and proper email etiquette.
• Handle additional duties as directed.

Skills

Communication

Time management

Organizational skills

Attention to detail

Customer service

Team collaboration

Education

High School Diploma

Associate degree

Bachelor's degree

Tools

ADP WorkforceNow

Bullhorn/BTE

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

SUMMARY

The Payroll Administrator, HCS Field will support Healthcare Support Staffing by updating all payroll related data within in-house systems, accurately completing timesheet audits as well as other payroll duties, while also focusing on managing the payroll team's inbox researching issues and follow-up. Additional duties include ensuring timesheets submitted accurately and on time and work closely with HCS payroll leadership on various tasks. There may be some cross-brand duties with one or more of the other brands that are under the Ingenovis umbrella.

RESPONSIBILITIES

• Update records of payroll transactions, such as employee withholding, direct deposits, etc. within in-house system per field staff's request or onboarding system.
• Accurately review and/or enter field staff timesheets submitted within in-house system against customer payroll systems, paper timesheets, etc. to ensure accurate pay and bill.
• Monitor multiple Outlook inboxes daily and respond timely and professionally to internal and field staff.
• Research timesheet and payroll issues.
• Backup other payroll team members’ duties as needed/requested.
• Assist other team members with payroll on processing days.
• Collaborates with cross-functional teammates and leaders.
• Establish and maintain a positive working relationship with internal and field staff as well as external customers/clients, to promote a quality service image.
• Understand and utilize proper email etiquette with internal and field staff.
• Performs additional duties as requested by management.

REQUIREMENTS AND EXPERIENCE

Minimum education requirement is a High School Diploma. Associate degree or bachelor's degree in accounting or business preferred. The minimum related experience required is 1 year, preferably in an in-house payroll processing environment. At least one (1) year experience in a healthcare and/or staffing environment or related experience is preferred. Knowledgeable of payroll related practices including taxes and withholding. Working knowledge and experience working within ADP WorkforceNow and Bullhorn/BTE preferred. Computer literate with intermediate knowledge of Microsoft Excel, Word and Outlook. Good at following instructions and working independently. Excellent communication (written and verbal), organizational, and time management skills are necessary. Ability to maintain a calm and professional demeanor during high stress situations. Effective prioritization & multi-tasking skills and the ability to work in fast-paced environment with the objective of meeting company performance expectations. Ability to develop and maintain business relationships. Ability to use tact, discretion/confidentiality, and independent judgment to analyze and resolve work problems.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Ability to use sensory skills to effectively communicate and interact with other employees and the public through use of the telephone, email, video conference and face to face contact. Ability to use manual dexterity, visual acuity and hearing acuity to effectively use and operate office related equipment such as but not limited to a computer, copier, scanner, camera, phone, headset, keyboard and mouse. Ability to sit for extended periods of time at a keyboard and workstation with low periods of reaching and standing. Ability to lift up to 15 pounds at times undefined.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Ingenovis Health is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind on the basis of race, color, national origin, religion, gender, gender identity, sexual orientation, disability, genetic information, pregnancy, age, or any other protected status set forth in federal, state, or local laws. This policy applies to all employment practices within our organization.

RESERVATION OF RIGHTS

Essential functions contained within this job description are listed above; they are subject to change at any time due to reasonable accommodation or other reasons set forth by management.

Compensation Range $18.27 - $22.40

Benefits include:

• health
• dental
• vision
• FSA/HSA
• company-paid life insurance
• 401K with discretionary match
• paid time off
• paid parental leave
• tuition reimbursement

Ingenovis Health companies are sending the best healthcare talent to every corner of this country where hospitals and patients need medical attention. Through a combination of smart and nimble planning, Ingenovis Health is transforming the industry, creating a home for healthcare professionals from all disciplines to further their careers and find where they're most needed. With the collective strength of a wide-ranging ecosystem of companies, Ingenovis Health is better positioned to secure our place as the home of healthcare talent. Everyone has cycles in their career - including nurses, advanced practitioners, allied providers, even physicians. Ingenovis Health is the center hub of a wheel of healthcare talent resources, whether a person is looking to travel on short assignments, work in underserved communities, increase their skills in a new role or find a permanent assignment, the companies of Ingenovis Health gather those specialized agencies in a central location for easy movement between organizations. The people of Ingenovis do important work - we make sure there is care at the bedside and we get people jobs.

Check out what we're building by visiting www.IngenovisHealth.com or following us on LinkedIn.