Payroll Specialist, G115, Human Resources Department

Webb County, TX; Laredo (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Webb County, TX seeks a Payroll Clerk to support the Payroll Supervisor by ensuring timely, accurate payroll reporting and addressing employee payroll needs. This role works under general supervision, independently developing work methods and sequences.

Responsibilities include processing payroll, deductions, benefits, and leave, while handling data entry, reports, and inquiries. Excellent math, IT skills, and bilingual English/Spanish communication are required.

Qualifications

• Associate’s degree or equivalent to two years of college.
• Two years of payroll, HR, accounting experience.
• Knowledge of county policies and payroll processes.

Responsibilities

• Prepare reports including wages, Medicare, Social Security and 941 forms.
• Balance reports and create EFT payment batches.
• Review leave pay (holiday, overtime, sick) for accuracy.
• Process personnel actions (new hires, promotions, terminations, transfers).
• Handle deductions, incentives, travel reimbursements, and court orders.
• Update payroll data: direct deposits, tax changes, dependent info, addresses.
• Produce payroll analyses and system data requests.

Skills

Payroll software

Microsoft Office

Attention to detail

Mathematical ability

Communication skills

Teamwork

Bilingual English/Spanish

Education

Associate’s degree or two years of college

Tools

Tyler payroll software

Time Clock Plus

Job description

The purpose of this position is to support the Payroll Supervisor by assisting with the daily operations of payroll-related tasks. Ensure the delivery of timely and accurate financial reports to management and address payroll needs of county employees.

This job works under general supervision, independently developing work methods and sequences.

• Prepares reports to include wages, Medicare, Social Security and prepares tax form 941.
• Prepares wire transfers by balancing the appropriate reports with configured data and creates batches for EFT payments.
• Reviews holiday, overtime, compensatory, annual and sick leave pay to validate accurate compensation.
• Reviews and posts personnel actions such as new hires, promotions, terminations, transfers, etc.
• Override entries that include but are not limited to insurance deductions, new hires, termination and other pro-rates.
• Conducts data entry of incentives, supplements, travel reimbursements, court orders, payouts, etc.
• Processes direct deposit changes, tax changes, dependent information, name changes, address updates, etc.
• Prepares payroll analysis reports, Time Clock Plus reports, Tyler reports, system data requests on pay, positions, timesheets, etc.
• Answers phone calls, incoming faxes, provides requested information such as verifications of employment, retirement questions, timesheet questions, etc.
• Performs related work as assigned.

Knowledge, Skills, and Abilities

• Knowledge of county and departmental policies and procedures.
• Knowledge of different types of payroll software.
• Must be proficient in the use of computers and Microsoft Software.
• Must have experience in the use of office equipment.
• Excellent attention to detail.
• Exceptional mathematical and calculation skills.
• Knowledge of payroll, garnishments, and benefits distribution.
• Good research and analysis skills.
• Ability to work with a team.
• Multitasking abilities.
• Excellent verbal and written communication skills.
• Must have excellent communication skills.
• Ability to communicate orally and in writing in the English language and orally in the Spanish language.

• Requires an Associate’s degree, vocational technical degree or specialized training that is equivalent to satisfactory completion of two years of college education.
• Two years of payroll, human resources, accounting or related experience or an equivalent combination of education, training and experience.

Physical Demands/Work Environment

Occasionally

• Ascending or descending ladders, stairs, scaffolding, ramps, poles, etc.
• Moving oneself in different positions to accomplish tasks in various environments, including tight and confined spaces.
• Moving to accomplish tasks or moving from one worksite to another.
• Adjusting or moving objects up to 20 pounds in all directions.
• Operating motor vehicles or heavy equipment.
• Driving a County vehicle or a personal vehicle.
• Light work that includes carrying objects up to 20 pounds.

Constantly

• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Communicating with others to exchange information.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.
• Sedentary work that primarily involves sitting/standing.

Other Requirements/Information

• Must possess a valid and current Texas Driver's License with an acceptable driving history. *If the applicant holds an out-of-state license, a State of Texas Driver’s License must be obtained prior to employment.
• The Webb County Drug and Alcohol Policy applies to this position. Pre-employment drug and alcohol testing, a Motor Vehicle Record (MVR) check, and a criminal background check are required.
• If applicable, this position may be covered by the Civil Service Rules and Regulations and, therefore, may be subject to those rules and regulations in addition to all other Webb County policies.
• Webb County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodation to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
• If applicable, may be required to work nights, weekends, holidays, and emergencies (man-made or natural) to meet the business needs of the County. This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job.
• For positions funded in whole or in part through a grant award, employment is contingent upon the continued availability of grant funds and compliance with the terms, conditions, and limitations of the applicable grant agreement. Compensation, benefits, and leave accruals, including vacation, sick leave, and other paid leave, may be subject to grant-specific requirements, to the extent permitted by applicable law and County policy. The reduction, expiration, or termination of grant funding may result in the modification or elimination of a grant-funded position.
• This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.