Payroll Specialist - Department of the Comptroller

Carroll County Government; Westminster (MD); Hybrid; USD 55,000 - 96,000; Full time

Benefits offered by this job

Overtime

Compensatory Time

Flexible Work Schedule

Limited Hybrid Telework Arrangements

Job summary

Carroll County Government is seeking a Payroll Specialist to assist with payroll operations under the Comptroller - Payroll. You will process payroll, respond to staff inquiries, and ensure compliance with applicable laws and tax obligations.

Qualifications include an Associate degree or two years of college and 3+ years of related experience; a comparable substitute is acceptable. The role includes occasional overtime and limited hybrid telework, with full-time hours.

Qualifications

• Associate degree or two years of college required or equivalent experience.
• Three or more years of related experience preferred.
• Comparable education/experience may substitute the minimum requirement.

Responsibilities

• Compile and review payroll data and input into payroll system.
• Audit payroll data and resolve discrepancies for accurate posting.
• Process payroll and related forms for completeness and accuracy.
• Interpret federal and state laws for W-2 and multi-state tax forms.
• Interact with federal/state agencies on compensation and deductions.
• Respond to routine payroll inquiries from staff and apply regulations.
• Compile reports for management and government, including biweekly gross-to-net records.
• Support department goals and seek opportunities to improve efficiency.
• Collaborate with peers to maintain a productive work environment.
• Demonstrate integrity and fiscal responsibility.

Skills

Income Tax

Payroll Regulations

Time & Payroll Software

Bookkeeping

MS Office

Education

Associate degree or two years of college

Job description

Payroll Specialist

Pay Range (Grade): $26.31 - $46.03 (H500)

Hiring Pay Range: $26.31 - $27.63

Other Compensation Offered: Overtime, Compensatory Time, Flexible Work Schedule, Limited Hybrid Telework Arrangements

Employment Type: Full-Time, 40 hours per week

Organization: Comptroller - Payroll

Location: County Office Building

Reports to: Payroll Manager

Classification: Non-Exempt (41108)

Information

Who We Are

At Carroll County Government, we look for people who are eager to engage in meaningful work that positively impacts our community. As public servants, our sense of purpose and motivation to work hard starts with the value we place on relationships with coworkers, community partners, and those we serve. We strive to build collaborative and passionate teams, with opportunities to learn and explore new possibilities in a welcoming workplace. As a team, we are committed, inspired, and connected to make a difference in the community.

What You Will Do

As a part of the Department of the Comptroller, you will play an important role in assisting with payroll operations. Under the direction of the Payroll Manager, you will assist with payroll processing to ensure employees receive their approved compensation in a timely and accurate manner. As the Payroll Specialist, you will regularly interact with agencies and respond to staff inquiries while compiling and reviewing payroll data. The work you do will support the payroll team and assist with compliance of all applicable laws and tax obligations.

Essential Duties

• Compile and review payroll data, calculate pay adjustments, and input data into payroll system and/or VTI.

• Audit payroll data and reports for accuracy. Assist in the resolution of discrepancies to ensure accurate posting to payroll records

• Process payroll and all payroll-related forms and review for completeness and accuracy.

• Interpret federal and state laws in order to answer routine questions and aid in the processing of W2 and other federal and multi-state tax forms.

• Interact with Federal, State and other agencies on issues pertaining to employee compensation or mandatory deductions.

• Respond to routine payroll-specific inquiries from staff. Consistently apply payroll-related government regulations and staff collective agreements.

• Compile reports as required by management and government agencies, including maintaining bi-weekly gross-to-net records for monthly, quarterly, and year-end reconciliation.

• Ensure all work is complete and timely to support department goals. Evaluate feedback and procedures to improve efficiency.

• Invite collaboration and seek learning opportunities. Proactively assist peers to create a supportive work environment.

• Exhibit integrity, ethics, and fiscal responsibility.

How You Will Succeed

Your Skills

• Income Tax Regulations and Legislation (Developing)

• Payroll Regulations and Legislation (Developing)

• Time and Payroll Management Software (Developing)

• Bookkeeping (Developing)

• Microsoft Office Suite (Intermediate)

Your Strengths

• Service Excellence

• Decision Making

• Collaborating with Others

• Digital Literacy

• Continuous Learning

• Data Literacy

• Information Management

• Payroll Processing

• Training Others

You Might Be a Good Fit If

Education and Experience

• Associate degree or two years of college in a related field

• Three or more years of related experience

• A comparable amount of education and experience may be substituted for the minimum requirement.

Additional Information

• May be required to work outside of standard hours.

• Requires criminal background check as condition of employment.

• Must meet Carroll County Risk Management driver eligibility requirements

Why You Will Love Working Here

All the Benefits You Need

Carroll County Government is dedicated to fostering a culture focused on the total well-being of our employees. For eligible employees, this includes:

• Generous paid time off
• 13 Paid Holidays
• Flexible schedules and remote options, when applicable
• Comprehensive, no deductible medical plans including prescription and vision coverage, low-cost dental plan, and County paid basic life insurance.
• Pension, 401k, and 457 Retirement Accounts
• Up to $9,000 in Tuition Assistance per fiscal year

Find out more here: Carroll County Government | Carroll County, Maryland (carrollcountymd.gov)

Carroll County Government is an Equal Opportunity Employer.The County Commissioners of Carroll County recognize the rights of all people, including County employees, to equal opportunity. Discrimination against County employees on the basis of race, color, religion, age, gender, national origin, sexual orientation, marital status, physical or mental disability is strictly prohibited. The Americans with Disabilities Act, Titles I and II, applies to County government employment. If you have questions, suggestions, or complaints, please contact Kristy L. Bixler, Director, Human Resources and Carroll County Government Americans with Disabilities Coordinator for Employment, at the Department of Human Resources (410-386-2129) or Md. Relay 711/800-735-2258. The mailing address is 225 North Center Street, Westminster, Maryland 21157.

Questions or need assistance?

Please contact us at [e-mail], via telephone at 410-386-2129 or stop by our office at 225 N. Center Street, Room 100, Westminster, MD 21157 during normal business hours.

Disclaimer:

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.