Payroll Specialist (Contract)

CooperVision; Town of Victor (NY); On-site; USD 31,000 - 42,000; Full time

Job summary

CooperVision, a business unit of CooperCompanies, is seeking a Payroll Specialist to manage multi-entity payroll processing and related accounting tasks in Victor, NY. The role emphasizes accuracy, SOX/PII controls, and excellent service to HR partners and employees.

Responsibilities include processing payroll batches, updating tax withholdings, conducting reconciliations, and supporting month-end close. A two-year payroll background and proficiency with MS Office are preferred.

Qualifications

• Two years’ experience with payroll record keeping systems, preferably ADP.
• ADP Celergo and UKG are not required but are preferred.
• Associate degree preferred

Responsibilities

• Process employee payrolls and complete all required steps, including importing time batches and inputting special pay batches.
• Perform GL functions after each payroll cycle and reclassify payouts as needed.
• Maintain accruals for payroll, vacation, bonuses, and related items.
• Provide excellent customer service to HR Business Partners, managers, and employees.
• Adhere to SOX and PII controls and ensure accuracy in payroll processing.

Job description

Job Description

At CooperVision, a business unit of CooperCompanies (Nasdaq: COO), we’re driven by a unified purpose of helping people experience life’s beautiful moments. We are connected through our shared values - dedicated, innovative, friendly, partners, and do the right thing. As a leading global manufacturer of contact lenses, we are committed to helping improve the way people see each day. Through our diverse lens portfolio, we tackle the toughest vision challenges – including astigmatism, presbyopia, and childhood myopia. We offer the most complete collection of spherical, toric, and multifocal products available, enabling us to fit 99% of all contact wearers. Learn more at www.coopervision.com .

• This role is not eligible for employer-sponsored work authorization now or in the future. Applicants must be authorized to work in the United States on a permanent and ongoing basis without the need for future sponsorship (i.e., H1B, STEM OPT extensions, TN, etc.)
• This position requires full-time onsite work (5 days per week) in Victor, NY and is not eligible for relocation assistance

Job Summary

The Payroll Specialist prepares and processes payrolls for multiple FEINs in accordance with established procedures. This role also performs various payroll responsibilities, including account reconciliations, taxable fringe benefit processing, balancing, and multi state garnishment administration.

Responsibilities

Payroll Processing

• Process employee payroll(s) and complete all required steps, including:
• Importing time batches and inputting special pay batches from various sources.
• Updating direct deposit information, federal/multi-country/local tax withholdings, and Time & Labor Management Panels.
• Running special payrolls (e.g., stock, commissions, bonuses) as needed.
• Preparing off‑cycle payments for terminations, commissions, bonuses, and job changes.
• Performing final audit reviews after payroll preview, updating the processing checklist, and preparing for the next payroll.
• Ensuring compliance with all Payroll-related SOX and PII key controls.
• Monitoring upcoming payroll changes for accuracy and confirming proper approvals.

Payroll Accounting

• Perform GL functions after each payroll cycle.
• Reclassify payouts to appropriate accounts as needed.
• Complete monthly payroll-related account reconciliations.
• Maintain and update accruals for payroll, vacation, bonuses, and related items.

Additional Responsibilities

• Process employment verifications.
• Process taxable fringe benefits.
• Provide customer service to employees and managers (e.g., timecard or paycheck troubleshooting).

Teamwork & Professionalism

• Demonstrate strong teamwork and support departmental workloads as needed.
• Provide excellent customer service to HR Business Partners, managers, and employees.
• Adhere to company and departmental policies and procedures.
• Apply strong critical thinking skills to ensure accuracy and efficiency.
• Maintain excellent attention to detail.
• Demonstrate alignment with company values.
• Perform other duties as assigned.

General Requirements

• May be required to work scheduled holidays to meet customer service levels.
• Occasional overtime may be required to ensure timely payroll processing.
• Must be flexible and able to adapt to changing responsibilities.
• Maintain regular, timely attendance and follow company procedures for reporting absences or tardiness.

Travel Requirements

• There is no travel requirement but will discuss as needed to accommodate as necessary.

Qualifications

Experience

• A minimum of two years’ experience with payroll record keeping systems, preferably ADP.
• ADP Celergo and UKG are not required but are preferred.

Education

• Associate degree preferred

Knowledge, Skills and Abilities

• Proficiency in Microsoft Office applications (Outlook, Word, Excel).
• Ability to work collaboratively across all levels of the organization.
• Professional verbal and written communication skills.
• Ability to translate complex information into clear, understandable summaries.
• Strong organizational skills and attention to detail.
• Spanish fluency preferred but not required. Portuguese or French also a plus.
• Demonstrated commitment to providing excellent customer service.

Work Environment

• Normal office environment; Sitting >75%; Finger/wrist dexterity >75%

For U.S. locations that require disclosure of compensation, the starting base pay for this role is between $22.75 and $30.25 per hour and may include cost of living adjustments. The actual base pay includes many factors and is subject to change and modification in the future. This position may also be eligible for other types of compensation and benefits.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.