Payroll Specialist - Caledonia Area

the-pivot-group-careers; Caledonia (MI); On-site; USD 53,000 - 80,000; Full time

Job summary

The Pivot Group Network in Caledonia, MI is seeking a Payroll Specialist to lead bi-weekly payroll processing for hourly and salaried staff across multiple states. This role focuses on accuracy, compliance, and timely tax filings in a manufacturing-oriented environment.

You have 3+ years of multi-state payroll experience, proficiency with ADP Workforce Now or Paycom, and a strong grasp of federal/state/local payroll taxes.

Qualifications

• 3+ years of multi-state payroll processing for 500+ employees.
• Proficiency with payroll software (ADP Workforce Now, Paycom) and timekeeping systems.
• Strong knowledge of federal, state, and local payroll tax regs.
• Experience with payroll general ledger reconciliation and journal entries.
• Excellent attention to detail and discretion with confidential data.

Responsibilities

• Process bi-weekly payroll for hourly and salaried employees.
• Ensure accurate calculation of wages, overtime, and deductions.
• Administer and reconcile payroll-related benefits and deductions.
• Prepare and submit federal and state payroll tax filings.
• Respond to employee inquiries regarding pay, taxes, and deductions.
• Maintain up-to-date knowledge of payroll laws and regulations.

Skills

Payroll processing

Multi-state payroll

Payroll software

Tax compliance

GL reconciliation

Tools

ADP Workforce Now

Paycom

Job description

Payroll Specialist | Caledonia, MI

Salary Range: $53,000 - $80,000 depending on experience

Are you a forward-thinking professional with a passion for excelling in payroll specialist? The Pivot Group Network, a West Michigan manufacturing-focused recruiting group, is committed to fostering meaningful relationships in the manufacturing community. We partner with companies in Caledonia seeking skilled Payroll Specialists.

We are building our network of talent in this field across West Michigan and the broader manufacturing region Pivot Group Network serves. Our partner companies may or may not have an immediate opening for this exact role today, but we actively look for skilled professionals in the regions where they operate. If there is alignment now or in the near future, we reach out.

The Opportunity

We partner with manufacturers across Caledonia seeking Payroll Specialists who want more than a lateral move. These companies hire intentionally, and we connect them with professionals ready for roles that fit.

Key Responsibilities

• Process bi-weekly payroll for hourly and salaried employees.
• Ensure accurate calculation of wages, overtime, and deductions.
• Administer and reconcile payroll-related benefits and deductions.
• Prepare and submit federal and state payroll tax filings.
• Respond to employee inquiries regarding pay, taxes, and deductions.
• Maintain up-to-date knowledge of payroll laws and regulations.

Recommended Qualifications

• 3+ years of experience processing multi-state payroll for 500+ employees, preferably within a manufacturing environment.
• Demonstrated proficiency with payroll software (e.g., ADP Workforce Now, Paycom) and timekeeping systems.
• Strong understanding of federal, state, and local payroll tax regulations, including multi-state tax compliance.
• Experience with payroll general ledger reconciliation and journal entry preparation.
• Excellent attention to detail and accuracy in data entry and payroll processing.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Bonus Qualifications

• Additional certifications or training

Job Titles That Should Apply

Payroll Specialist, Payroll Administrator, Payroll Coordinator, Payroll Clerk, Payroll Associate, Payroll Analyst, Senior Payroll Specialist, Payroll Assistant, HR & Payroll Specialist, Payroll Officer

Why The Pivot Group Network

The Pivot Group Network was founded by manufacturing professionals who've been on both sides of the hiring process. Our clients are strategic—they partner with us because they want real insight into their roles and the people filling them, not a stack of resumes. We focus on match-driven placements built around what actually matters: Commute, Compensation, Culture, and Career trajectory. Learn more at https://www.thepivotgroup.org.