Payroll Specialist - Accurate & On-Time Pay

Air Comfort, Inc; Bossier City (LA); On-site; USD 38,000 - 48,000; Full time

Job summary

Air Comfort, Inc is seeking a detail-oriented Payroll Clerk to ensure employees are paid accurately and on time. You will maintain payroll records, verify data, and ensure compliance with federal and state laws and agency policies.

You will process payroll with QuickBooks Payroll or similar software, review timesheets, prepare reports, protect confidentiality, and collaborate with Human Resources and leadership to support operations.

Qualifications

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Accounting, Business Administration, Human Resources, or related field preferred.
• Minimum of one year of payroll processing experience preferred.
• Experience with QuickBooks Payroll or similar payroll software preferred.
• Advanced proficiency in Microsoft Excel and Microsoft Office applications.
• Strong mathematical, analytical, and problem-solving skills.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities while meeting strict payroll deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion when handling sensitive employee information.
• Ability to work independently while collaborating effectively with leadership and Human Resources.

Responsibilities

• Process payroll accurately and on schedule using QuickBooks Payroll or other designated payroll software.
• Collect, review, and enter employee payroll information, including new hires, rate changes, promotions, transfers, deductions, and terminations.
• Maintain payroll records by collecting, calculating, and entering employee compensation data, including hours worked, productivity, paid time off, and applicable earnings or deductions.
• Receive, review, and verify employee timesheets and productivity reports for accuracy and completeness prior to payroll processing.
• Audit payroll reports to identify and resolve discrepancies before payroll is finalized.
• Ensure employees are compensated accurately based on approved timesheets, productivity reports, and agency payroll policies.
• Research and resolve payroll discrepancies by gathering and analyzing supporting documentation.
• Process payroll adjustments, corrections, retroactive payments, and off-cycle payrolls as needed.
• Maintain payroll spreadsheets and supporting documentation using Microsoft Excel.
• Respond to payroll-related questions from employees while maintaining confidentiality and complying with privacy requirements.
• Maintain employee payroll records in accordance with agency policies and federal and state record retention requirements.
• Assist Human Resources with payroll-related onboarding and employee status changes.
• Prepare payroll reports and provide requested payroll information to leadership.
• Monitor payroll deadlines to ensure timely completion of each payroll cycle.
• Stay current on payroll regulations and assist with implementing payroll policy updates as needed.
• Maintain strict confidentiality of employee compensation and payroll information.
• Communicate payroll issues, concerns, or trends to the Payroll Supervisor or leadership promptly.
• Perform other payroll-related duties as assigned.

Skills

Attention to detail

Organizational skills

Communication skills

Analytical skills

Problem-solving

Multitasking

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Accounting or related field preferred

Tools

QuickBooks Payroll

Microsoft Excel

Microsoft Office

Job description

Air Comfort, Inc is seeking a detail-oriented Payroll Clerk to ensure employees are paid accurately and on time. You will maintain payroll records, verify data, and ensure compliance with federal and state laws and agency policies.

You will process payroll with QuickBooks Payroll or similar software, review timesheets, prepare reports, protect confidentiality, and collaborate with Human Resources and leadership to support operations.