Payroll Specialist

County-of-York; York (York County); On-site; USD 42,000 - 64,000; Full time

Job summary

York County Government is seeking a detail-oriented Payroll Clerk to coordinate daily payroll for the Prison, ensure timely payments, and verify attendance records in PowerTime. The role requires understanding of union contracts, data integrity, and strong confidentiality.

The position involves processing biweekly payroll, maintaining records, and handling inquiries while coordinating vacations and leave across units.

Qualifications

• Proficiency in payroll processing and timekeeping systems.
• Ability to read and apply union contracts to payroll.
• Maintaining employee records with confidentiality and accuracy.

Responsibilities

• Review daily time and attendance records for accuracy and make corrections as needed.
• Enter data for new hires, terminations, or status changes in PowerTime.
• Maintain payroll information by collecting and analyzing data.
• Process biweekly payroll.
• Maintain payroll filing system and respond to payroll inquiries.
• Distribute payroll reports and ensure compliance with policies.
• Maintain leave balances and schedule vacations and PTO as applicable.
• Track overtime and military leave and communicate changes to staff.
• Prepare call sheets and manage badge issuance and updates.

Skills

Payroll

Timekeeping

Attention to detail

Interpersonal skills

Confidentiality

Microsoft Excel

PowerTime

Education

High School Diploma or equivalent

Tools

PowerTime

HRIS

Job description

Coordinate and process daily payroll of the Prison to ensure timely and accurate payment for all the Prison’s payroll obligations. Responsibilities include verification of daily time and attendance records to ensure compliance with Department of Labor Laws and be able to make corrections as required to those records. Individual should be knowledgeable of all Prison union contracts and their application to the payroll process. Individual must be proficient in payroll process. Individual must be proficient in payroll module of PowerTime and time keeping system to accurately maintain employees numerous databases and be familiar with their interactions. Position is also available for handling all vacation requests.

Located in south-central Pennsylvania, York County Government offers many exciting and challenging opportunities to learn and grow in a career while making a difference in the lives of York County residents. Each County department meets a unique need in the community and provides an opportunity for both professional growth and personal satisfaction. York County offers a competitive wage and benefit package.

• Reviews recording of daily time and attendance for accuracy and makes the necessary corrections.
• Enter data of all new hires, terminations, or status changes in PowerTime.
• Maintain payroll information by collecting and analyzing information
• Process payroll biweekly
• Maintain payroll filing system
• Resolve payroll discrepancies by collecting and analyzing information
• Handle all employee payroll issues and questions in a timely and courteous manner
• Distribute payroll reports
• Knowledgeable of all Prison Union Contracts and their application to payroll
• Schedule vacations, personal time, and PTO time as it applies to specific units within the Prison
• Maintain all employees leave balances including sick, vacation, personal and PTO leave
• Maintain calendars of compliments allowed off each shift as it applies to the bargaining unit contracts
• Prepare call sheets weekly for call desk
• Maintain badge machine, create, replace and deactivate badges when needed
• Prepare new hire information into databases, spreadsheets, PowerTime and training folders
• Remove all retirements/resignations from all systems and spreadsheets
• Maintain seniority list, call sheets, training list, shift breakdown, Lieutenant & Sergeant lists
• Track 320 hourly overtime bonuses throughout the year with forced overtime and holidays
• Maintain Military personnel, active duty and reserves, track days, communicate to appropriate staff change to orders throughout the year
• Maintain emergency sick/vacation days spreadsheets
• Complete vacation and holiday request for upcoming year for CO' s and counselors
• Maintain schedules for training, range call offs, vacations and sick time
• Other reasonable duties as assigned

• High School Diploma or equivalent
• Four years minimum experience in an office environment and one year experience in payroll department
• Proficient in Microsoft Word and Excel
• Proficient with 10 key calculator and computer keyboard
• Must demonstrate ability to read and comprehend simple instructions and ability to write simple correspondence
• Must maintain a high level of confidentiality
• Must demonstrate attention to detail
• Must demonstrate excellent interpersonal skills
• Must demonstrate ability to organize and maintain employee records

If you have any questions, please contact the county's Department of Human Resources at [e-mail].