Payroll Specialist

Tri Star Sports & Entertainment; West Hollywood (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Collaborative environment

Unique projects

Opportunity to contribute ideas

Competitive salary & benefits

Generous time off

Job summary

Tri Star Sports & Entertainment Group is a renowned business management firm serving high net-worth clients in the sports and entertainment industry. The Payroll Specialist will process payroll for 20+ clients weekly, ensuring accuracy and compliance with all contracts, unions, and tax rules.

You will serve as the point of contact for payroll-related client inquiries. Ideal candidates have 5–7 years of experience, strong ADP expertise, and familiarity with multi-state, weekly and other pay

Qualifications

• Four-year college degree or equivalent work experience required.
• Minimum 5-7 years of high-volume payroll processing experience.
• Experience with ADP and multi-entity payroll.
• Familiar with weekly, bi-weekly, semi-monthly pay periods.
• Entertainment payroll or multi-state union payroll experience preferred.

Responsibilities

• Process in-coming payrolls (20+ weekly) following applicable agreements.
• Provide payroll production support and client issue resolution.
• Utilize payroll systems and generate reports (timecard, fringe, cast list).
• Maintain accurate files for each client/show per policy.
• Manage client relationships during weekly payroll processing.
• Perform related duties as assigned and review timecards for accuracy.
• Calculate overtime, deductions, and bonuses with HRIS.
• Ensure deadlines are met and respond to payroll questions.
• Run quarterly and year-end payroll reports as requested.

Skills

ADP experience

Payroll processing

Multi-state payroll

Communication skills

Time management

Leadership

Education

Four-year college degree or equivalent work experience

Tools

ADP

HRIS

Job description

Tri Star Sports and Entertainment Group is a renowned business management firm serving high net-worth clients in the sports and entertainment industry. Tri Star provides comprehensive financial and advisory services including accounting, tax, tour management and wealth preservation strategy. We foster a culture of professionals who are committed to super serving our clients and their trusted advisors. Tri Star seeks to employ innovative methods to provide the highest level of accounting and business management services. We create a financial foundation and path to sustain growth and stability which allows our clients to focus on their fullest professional and personal goals.

Position Summary:

The Payroll Specialist processes payroll and is intended to be the point of contact for the client in aspects of payroll processing. The Payroll Specialist is expected to proficiently demonstrate payroll processing ability in all US related payrolls. Extensive knowledge of all (Hollywood) I.A.T.S.E. locals, guilds and contracts, both TV and Theatrical, is highly preferred.

• Process in-coming payrolls (20 + payrolls weekly), which includes breaking of timecards following all applicable Federal, State, and Collective Bargaining Agreements.
• Accountable and responsible for quality service in assisting and servicing clients in regard to payroll production, tax-related issues, answering pertinent questions, and problem-solving in compliance with company policy and procedure.
• Proficient knowledge and utilization of payroll database system. Should be familiar with applicable programs: invoice, batch, timecard editor; and reports: timecard verification, fringe, payroll history, cast list, gross wages.
• Maintaining accurate and acceptable files on each client/show, following company policy and procedure.
• Maintain the client relationship as it related to the weekly processing of the client's payroll. This includes responding to questions and resolving payroll issues.
• Performs other related duties and assignments as assigned.
• Obtain and review employee timecards for multiple clients at a time.
• Calculate multi-state overtime, deductions, bonuses etc. with the assistance of an HRIS.
• Review timecards and payroll previews to look for discrepancies and inconsistencies.
• Manage the payroll process for each client and ensure all deadlines are met.
• Address and respond to issues and questions regarding payroll.
• Run quarterly and year-end payroll reports as requested, for each client.

Qualifications:

• Ability to reliably commute and report to the Tri Star office.
• Four-year college degree or equivalent work experience preferred.
• Experience using ADP.
• Experience processing payroll for several entities or businesses at a time.
• Familiarity and working knowledge of all pay periods (weekly, bi-weekly semi-monthly, etc.).
• A minimum of 5-7 years’ experience in processing high-volume payroll required. Entertainment payroll industry experience and/or multi-state union payroll is highly preferred.
• Proven leadership experience and ability to process multiple payrolls at a time.
• Multi-level relationship building skills.
• Excellent oral and written communication ability.
• Ability to work towards the team and individual goals.
• Knowledge in using an analytical approach to breaking payroll.
• Must exhibit a sense of urgency concerning client servicing.
• Flexibility to shift priorities as needed to service the team’s clients.
• Understanding of and commitment to maintaining current knowledge of industry trends, concepts, products, practices, and financial arrangement.
• Must have the ability to break payroll and learn advanced concepts when ready.
• Self-motivated, must be able to work independently, goal oriented and people oriented.
• Schedule must be flexible to accommodate workload and client needs.
• Able to work overtime as needed.

WHAT WE OFFER:

• A collaborative, team oriented working environment
• Exposure to unique projects in a variety of industries
• Opportunities to contribute ideas and propose solutions alongside industry leading experts
• Competitive salary and benefits
• Encouraged work/life balance, including generous time off policies

At Tri Star, you will have the opportunity to work in fast-paced, ever evolving environment with dedicated professionals. As an integral part of our team, you help drive the company’s success and help bring our client’s vision to life, while having support to develop your skillset and grow professionally. If you thrive in high-pressure situations and are passionate about providing white glove service to clients, we would love to hear from you.

Tri Star Core Values

PERFORMANCE: We provide clients with excellent reporting and service

HONEST & INTEGRITY: We are transparent and accountable, always being truthful to staff and clients

TEAMWORK: We actively participate in group discussions, tasks, and projects

COMMITMENT: We are dedicated to our roles within Tri Star, the core values of the firm and the clients

TECHNOLOGY: We seek to capitalize on innovative technologies and contribute to positive change in the firm

This job description is not intended to be a comprehensive list of all requirements of this position.

The salary offered to an applicant will be based on individual qualifications, skills, experience and education. The pay range is based on various internal and external factors. This position is also eligible for performance-based bonuses and competitive benefits.