Payroll Specialist

Vaco; West Covina (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Vaco in California is seeking an experienced Payroll Specialist to support high-volume, multi-state payroll operations. This role handles full-cycle payroll processing, data entry, auditing, reporting, reconciliations, and resolving employee inquiries in a fast-paced setting.

The ideal candidate will have at least 3 years of payroll experience, be detail-oriented, and familiar with multi-state regulations. Experience with ADP Workforce Now and strong Excel skills are a plus.

Qualifications

• 3+ years of payroll experience in high-volume, multi-state environments.
• Strong understanding of payroll processes, taxes, wage-and-hour regulations, and compliance.
• Proficient in Excel with strong analytical skills.
• Experience with ADP Workforce Now preferred.
• Restaurant, retail, or similar high-volume sector experience is a plus.
• Ability to meet deadlines and manage multiple priorities.

Responsibilities

• Process full-cycle weekly and bi-weekly, multi-state payroll.
• Process payroll transactions and updates, including salaries, benefits, garnishments, taxes, pay rate changes, deductions, terminations, and final pay.
• Reconcile payroll and validate reports prior to payroll submission.
• Process special transactions, off-cycle payments, and manual checks as needed.
• Research and resolve payroll discrepancies accurately and efficiently.
• Serve as a point of contact for employee payroll questions and provide timely customer service.
• Prepare, analyze, and audit payroll reports and ad hoc reporting.
• Maintain confidentiality of sensitive employee and payroll information.
• Ensure compliance with federal, state, and local payroll, wage, and hour regulations.
• Assist with payroll audits by providing requested records and documentation.
• Partner closely with Human Resources and Benefits teams to ensure accurate payroll processing.
• Identify opportunities to improve payroll processes and overall efficiency.

Skills

Payroll processing

Multi-state payroll

Excel

Attention to detail

Time management

Communication skills

ADP Workforce Now

Education

Associate's degree

Bachelor's degree

Tools

ADP Workforce Now

Job description

Our client is seeking an experienced Payroll Specialist to support high-volume, multi-state payroll operations. This individual will be responsible for full-cycle payroll processing, including data entry, auditing, reporting, reconciliations, and resolving employee payroll inquiries. The ideal candidate is highly detail-oriented, comfortable working in a fast-paced environment, and experienced with multi-state payroll.

Key Responsibilities

• Process full-cycle weekly and bi-weekly, multi-state payroll.
• Process payroll transactions and updates, including salaries, benefits, garnishments, taxes, pay rate changes, deductions, terminations, and final pay.
• Reconcile payroll and validate reports prior to payroll submission.
• Process special transactions, off-cycle payments, and manual checks as needed.
• Research and resolve payroll discrepancies accurately and efficiently.
• Serve as a point of contact for employee payroll questions and provide timely customer service.
• Prepare, analyze, and audit payroll reports and ad hoc reporting.
• Maintain confidentiality of sensitive employee and payroll information.
• Ensure compliance with federal, state, and local payroll, wage, and hour regulations.
• Assist with payroll audits by providing requested records and documentation.
• Partner closely with Human Resources and Benefits teams to ensure accurate payroll processing.
• Identify opportunities to improve payroll processes and overall efficiency.

Qualifications

• Minimum of 3 years of payroll experience.
• Experience processing high-volume, multi-state payroll.
• Strong understanding of payroll processes, payroll taxes, wage and hour regulations, and compliance requirements.
• Strong Excel skills required.
• Experience with ADP Workforce Now preferred.
• Previous experience within the restaurant, retail, or another high-volume environment is a plus.
• Strong attention to detail with excellent organizational and analytical skills.
• Ability to meet strict deadlines and manage multiple priorities.
• Strong problem-solving skills and commitment to accuracy.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Associate's or Bachelor's degree preferred.

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