Payroll Specialist

Fresenius Medical Care North America; United States; Remote; USD 50,000 - 70,000; Full time

Job summary

A leading company in healthcare services is seeking a Payroll Specialist to manage employee payroll processes and ensure compliance with legal requirements. Ideal candidates will possess a degree in HR or a related field, with fluency in Czech and strong organizational skills to thrive in a fast-paced environment. This role requires collaboration with external authorities and handling sensitive employee information with confidentiality.

Qualifications

• Understanding of HR and payroll processes.
• Excellent organizational skills.
• Proactive team player.

Responsibilities

• Enter employee data into the payroll system.
• Process payroll-related documents.
• Ensure accurate payroll payments.

Skills

Customer Service

Organization

Problem Solving

Fluency in Czech

Adaptability

Education

Bachelor’s or Master’s degree in HR, Business Administration or related field

Job description

Your Responsibilities:

• Accurately enter initial employee data into the payroll system

• Oversee the timely collection and submission of required employee documents (e.g. credit slips, tax declarations, certificates) for payroll processing

• Handle employee registration and deregistration with social security and health insurance providers

• Upon employment termination, prepare and issue necessary documentation such as credit certificates, income tax statements, and employment confirmations

• Respond to employee requests by issuing certificates required by social institutions (e.g. parental benefit applications) and financial institutions (e.g. income confirmations)

• Process payroll-related documents, including travel orders, sick leave notes, and vacation records

• Ensure timely and accurate payroll payments, including preparing bank transfer imports

• Submit monthly health and social security reports following payroll runs

• Maintain strict confidentiality and secure handling of all personal and sensitive data, sharing payroll details only with authorized personnel

• Collaborate with external authorities (Labour Office, health insurance providers, tax offices, etc.), including attending audits and inspections as required

• Stay up to date with legal and regulatory changes impacting payroll processes and methodologies

• Support cost tracking related to employee benefits, where applicable

• Generate payroll reports for company leadership and statistical bodies (e.g. Czech Statistical Office, Trexima)

• Calculate and prepare quarterly road tax advance payments and file the annual road tax return

Your Profile:

• Bachelor’s or Master’s degree in HR, Business Administration, or a related field, or equivalent work experience

• Solid understanding of HR and payroll processes, practices, and compliance requirements

• Strong customer service skills and the ability to handle sensitive situations with professionalism

• Excellent organizational skills and the ability to manage multiple tasks and deadlines

• Self-motivated and adaptable to a dynamic, fast-paced environment

• Proactive team player with strong problem-solving capabilities

• Fluency in Czech is required; proficiency in English is a strong advantage